Front Office Executive

Dear Candidates,

Greetings!

We would like to present an opportunity for the position of Front Office Executive Cum Admin with our leading clients in Shipping Industry.

Location : Powai / Andheri / Bandra

Roles Responsibilities -
• Attending all in/out telephone calls, manning the desk and passing on messages to resp. employees, postage couriers (Keeping entry in register). Ensure confidentiality as directed.
• Welcoming and guiding guests/visitors/ship crew in the office. Ensure no delays.
• Handling ship crew mail packet delivery.
• Managing decorum of the reception area, front desk and all the meeting rooms.
• Managing EPABX system along with PA system Operation.
• Managing Repairs and Maintenance of the premises with the help of onboard vendors.
• Allocate work to housekeeping staff monitoring housekeeping work, prepare timetable and periodic review with improvement plan.
• Dealing with HK agencies authorities in case of any concern/requirement/dispute
• Keeping track of AMC services such as pest control, Air conditioners, coffee machines etc.
• Keeping stock of stationery/Pantry items and other office consumables
• Should be familiar with purchasing of various products required for Admin department and managing office
• Dealing with courier agencies and internal stakeholders and generating periodic MIS
• Managing inventory of actuals vs budget expenses of the department
• Inventory of monthly billing of the department
• Follow up with the finance team for vendor payments and keeping record of the same
• Should be familiar with organising of various employee engagement activities
• Various arrangements for crew seminars, training etc.
• Supporting Companys Annual events
• Employee Birthday wishes, Quarterly newsletter dispatch, Employee ID card Issuance
• Provide assistance to HR, accounts, crewing other departments if when required.

If interested, request you to kindly share the below-mentioned details for our perusal -

- Updated CV -

- Current Salary -

- Expected Salary -
• Notice Period (How soon can you join?)

- Current Location -
• Reason for job change -

This job is provided by Shine.com