Front Office Executive

Front Office Management. Inward/Outward Courier Management. Reception Management and Guest Relation Activities. Fixing meeting for Business Development and Marketing Team. Answering and forwarding phone calls. Arrangement of meeting and guest relation. Answer telephone ,screen and direct calls. Provide information to callers. Deal with queries from public and customers. Schedule appointments. Organise conference and meeting room bookings. Maintain appointment dairy either manually or electronically. Coordinate meetings and organise catering. Courier Management. File Management Updation. ISMS Audit record updation and Maintenance. Serve as the point person for office manager duties including: Maintenance. Mailing. Supplies. Equipment Bills. Shopping. Co-ordination Meetings and appointments. Organize the office layout and order stationery and equipment. Maintain the office condition and arrange necessary repairs. Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Manage contract and price negotiations with office vendors, service providers and office lease Provide general support to visitors. Assist in the onboarding process for new hires. Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements). Coordination with facility management vendors, including cleaning, catering / security services/generator/gardening/plumbing/pest control/tank cleaning etc. Plan in-house or off-site activities, like parties, celebrations and conferences. Coordinate for all the jobs connected with Vaps Group of Companies such as VTS ,VKS,VAFT, Unnathi Marketing, Smart Infrastructure and Services ,Global Quality and Training Assessors Pvt Ltd, Pacific, Marga etc