Finance and Administration Officer, India

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Finance and Administration Officer, India

Viamo
Mumbai, Maharashtra
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11 hours ago
Full–time
Finance & Administration Officer, India

About Viamo

Mobile technology is revolutionizing how organizations engage with their end users. More than 96% of the world's population has access to a mobile phone, meaning it is now possible to reach nearly every single person on the planet. Yet 3 billion people living in emerging markets still lack access to relevant, timely, and engaging information in their local languages, and their voices remain underheard. The organizations that serve them lack the technology and capacity to reach them, and many are unaware of the power of mobile technology to meet their organizational goals.

Viamo connects individuals and organizations using digital technology to make better decisions.

With more than 35 million people reached in 2021 alone, we are well on our way to meeting our goal of reaching 50M people annually by 2023.

About the role

You will support the Programs team in India. You will provide administration and finance support for Viamo's activities, maintaining and controlling the completeness and accuracy of local finances and administration for the India office.

Key Responsibilities

Financial Management and Support:

1. Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner;
• Ensure compliance with relevant accounting policies & procedures;
• Post all transactions on Quickbooks
• Perform bank reconciliations on Quickbooks
• Ensure preparation of reports to send to the Regional Finance team for consolidation and treatment and as required;
• Prepare monthly cash flow request
• Assist in reviewing and maintaining financial documents;
• Review the monthly project invoices for correct allocation;
• Ensure local tax preparation and declaration in collaboration with our local consultant firm;
• Support project or organizational audit;

2. Payroll & Cash Management;
• Manage petty cash in the office, ensuring compliance from program staff;
• Be the point of contact for local bank transactions
• Update financial spreadsheets with daily transactions
• Prepare and request monthly cash flow for the operational and functional expenses of the India office with the oversight of the Regional Accountant.
• Prepare local payments following the procedure (payment voucher + backup, signature process, and request of authorization payment)
• Conduct reconciliation on monthly basis for control purposes and submit all project-related receipts and invoices to F&A and save them on Viamo Drive
• Track and reconcile bank statements
• Support processing of monthly payroll and keep organized records

3. Local Procurement management;
• Prepare contracts and purchase orders for services, resources, or materials;
• Follow up delivery and certification of goods received;
• Communicate with suppliers and consultants on financial matters including follow-up on payments to creditors;

4, Compliance;
• Manage tax compliance: (non-exhaustive list)
• Withholding and further disposal of Income tax – Salaries
• Withholding and further disposal of Income tax - Vendors,
• Income tax Filing (Monthly, Quarterly, Annually)
• Sales Tax filing (Monthly, Quarterly, Annually)
• Annual Return Filing
• Manage and oversee Government Statutory Requirements.
• Manage External Audit from fieldwork to finalization of the report.

Office Administration:
• Logistic support:
• Carry out general office administration services
• Perform general office clerk duties and errands.
• Organize travel by booking accommodations and reservations as required.
• Coordinate events as necessary.
• Maintain supply inventory for project(s).
• Manage the procurement process in collaboration with the F&A team
• Maintain office equipment as needed
• Create, maintain, and enter information into Viamo databases.
• Create memo templates when necessary, and support with marketing presentations
• Organize and maintain contract inventory for local suppliers
• Support local recruitment processes
• Organize office team monthly meetings

Additional Duties:
• General Support
• Perform such other related duties as assigned by the Country Director or the Compliance Director.

Key Performance Indicators

● Financial Management and Support
• Accurate monitoring of the financial system
• Bank account reconciliations are up to date and matching with the cash book
• India Expenses folder on Drive (bills and payments) has all expense receipts and is up to date
• Monthly cash flow requests sent in on time

● Effective cash management
• Petty cash
• Balance expenses within petty cash

Team and Reporting Structure
• Reports to Regional Accountant - Asia, and working in coordination with Country Director - India.

Profile

Required
• Relevant university degree in accounting/finance/commerce
• At least 2-5 years of working experience in a related field
• Excellent written and oral communication skills in English, customer service skills
• Excellent computer literacy skills, including skills in Quickbooks, Word, Excel, PowerPoint, Google Cloud
• Strong attention to detail
• Excellent problem-solving and interpersonal skills
• Demonstrated self-management/entrepreneurial skills, adaptability, and resourcefulness
• Good understanding of Indian tax law
• Honest and trustworthy
• Legally able to work in India, ideally based in Mumbai or New Delhi.

Desirable
• Membership in a professional accounting body
• Experience working in non-profit, telecommunications, or social enterprises

Viamo is an Equal Opportunity Employer. We value diversity and encourage applications from all candidates. We believe that diverse perspectives help our teams to create innovative solutions and understand our global clients' needs. In alignment with our values, we are committed to recruiting and retaining a diverse global workforce without discrimination.

Apply now with a CV and a short cover letter