Executive / Senior Executive Administration

Location Ahmedabad,Bengaluru

Experience Range 3 - 8 Years

Open

Skills

Housekeeping Management, Facility Management, R&R, Events Coordination, Liasioning

Job Description

About Us

For over 25 years, Milestone has been a leading provider of digital marketing software and services for location-based businesses. Milestone helps businesses create, organize, and amplify their digital information by enhancing their digital presence to make information more accurate, consistent, and visible. We do this with an omnichannel digital presence platform and add to it as much or as little design and service as businesses need to help them engage everywhere their customers are. Over 2,000 companies in Hospitality, Retail, Financial Services and Automotive industries rely on Milestone to power their digital marketing strategies. Milestone has garnered over 500 awards, has been short listed 3 consecutive years for the US Search awards and won Search Engine Land's prestigious "Best overall SEO-SEM campaign" in 2018, “Best use of search” in 2019. Milestone has gained a reputation for blending outstanding digital marketing expertise with advanced technological capabilities and is one of Silicon Valley Business Journal's fastest growing companies and an Inc. 5,000 company.

Roles and Responsibility

Responsibilities
• Ensure the facility is managed well including all compliances.
• Renewal of various contracts including office.
• Ensure all tasks like welcoming guests, stationary, cleanliness of pantry and tea coffee machines are done in the best way.
• Vendor Management – selecting the best ones, min. costs, timely processing of the bills etc.
• Ensuring admin spends are done within the budgets.
• Maintaining physical and digital personnel records like files, attendance etc..
• Ensure warm welcome to the new joiners, i-card, visiting cards, laptops to be given on time.
• Ensure New joiners’ orientation and training is done (allocate training on LMS and setting up meetings) maintain and ensure training trackers are completed.
• Update internal databases with new hire information.
• Manage HR related activities as and when needed that can be related to recruitment, training, employee engagement etc.
• Tie up with various agencies (restaurants, shops, gyms, hospitals etc.)
• Prepare reports and presentations on HR-related metrics
• Manage Rewards & Recognition program end to end.
• Organizing fun activities
• Organizing quarterly get-togethers for the employees
• Manage housekeeping team.
• Query and Grievance handling.

Requirements and skills
• 3-8 years of experience.
• Good experience in managing the site is necessary
• Experience of both HR and admin is highly desirable.
• Work experience as an HR & Admin Officer, HR Administrative Assistant, or similar role
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation
• Experience using spreadsheets
• Organizational skills
• Good verbal and written communication skills

Reasons to Work at Milestone
• SPEED: Work in a fast-paced and agile company
• VOICE: Create an impact through the thought leadership you bring to the team
• COMPANY POSITION: Join a company that is poised to capitalize on the accelerating digital transformation.
• GROW: Learn new skills and grow
• IMPACT: Manage a significant remit of responsibility
• ETHICS: Operate in a principled and values-based culture
• STIMULATION: Exciting and innovative work environment