Executive Assistant to Managing Director

With more than 25 years experience in vocational education, NIFA today is synonymous with excellence in the field of training students, and placing them in diverse sectors. NIFA also gives them homogeneous standards.

The Role

Your Responsibilities will include:
• Provide comprehensive support services to the Executive Director that ensures outstanding communication and responsiveness
• Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day to day engagements
• Support Executive Director with internal and external communications
• Conduct research and analysis on issues of interest to the Executive Director
• Support and manage a high-volume of requests and projects to meet the objectives of the Executive Director
• Manage all scheduling and travel logistics for the Executive Director
• Prepare and edit correspondence, presentations, reports, and memos
• Complete expense reports and manage correspondence with vendors
• Support the Executive Director in strategic communications, organizational strategy, and all other special projects as assigned
• Organize meetings and events for convenings, retreats, various board meetings, and other logistics

Ideal Profile

Skills Required:
• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanor
• Coordinate executive communications, including taking calls, responding to emails and interfacing with client.
• Prepare internal and external corporate documents for team members and industry partner.
• Schedule meetings and appointments and manage travel itineraries

What's on Offer?
• A role that offers a breadth of learning opportunities
• Opportunity within a company with a solid track record of performance
• Leadership Role