Executive Assistant
Published date: 2024/01/10
- Location: Bengaluru, Karnataka, India
Job Description
This role will be reporting to the Head of CEO's office and will be responsible for managing all Admin/Executive Assistant related activities to India CEO , Livspace.
• Calendar Management for India CEO - Arranging Conference and Video Conference calls /Team Events/ Trainings/Conferences/Office management.
• Travel Management- Support on itinerary finalization (Tickets, Visa, Accommodation, Forex, Airport & local transfers, cabin/room bookings in travel destination offices) also includes direct ticket booking for domestic & international travel for the India CEO.
• Expense and Bills processing - Claiming, reconciliation & submission of all original bills and follow up until closure including expense tracker maintenance.
• Maintain an organized filing system of paper and electronic documents
• Administrative/ Secretarial assistance-Providing administrative assistance to the India CEO for general activities requests, refreshments,lunch/dinner/refreshment arrangements for team meetings and larger group meetings. Discussion room/Board room bookings and tracking.
• Procurement Co-ordination -One point contact for procuring items (Quotation, Purchase orders, payment advice and vendor creations). Job Requirement
• Minimum Graduate
• Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management
• Proficiency in collaboration and delegation of duties
• Good Communication
• Exceptional interpersonal skills
• Basic Technical know how in MS Office
This role will be reporting to the Head of CEO's office and will be responsible for managing all Admin/Executive Assistant related activities to India CEO , Livspace.
• Calendar Management for India CEO - Arranging Conference and Video Conference calls /Team Events/ Trainings/Conferences/Office management.
• Travel Management- Support on itinerary finalization (Tickets, Visa, Accommodation, Forex, Airport & local transfers, cabin/room bookings in travel destination offices) also includes direct ticket booking for domestic & international travel for the India CEO.
• Expense and Bills processing - Claiming, reconciliation & submission of all original bills and follow up until closure including expense tracker maintenance.
• Maintain an organized filing system of paper and electronic documents
• Administrative/ Secretarial assistance-Providing administrative assistance to the India CEO for general activities requests, refreshments,lunch/dinner/refreshment arrangements for team meetings and larger group meetings. Discussion room/Board room bookings and tracking.
• Procurement Co-ordination -One point contact for procuring items (Quotation, Purchase orders, payment advice and vendor creations). Job Requirement
• Minimum Graduate
• Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management
• Proficiency in collaboration and delegation of duties
• Good Communication
• Exceptional interpersonal skills
• Basic Technical know how in MS Office
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