Administrative Executive

RESPONSIBILITIES
• Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc
• Assisting the HR department in recruiting activities such as scheduling interviews, onboarding candidates, etc
• Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.
• Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings
• Organizing, compiling, and updating company records and documentation
• Assisting the HR department in scheduling, coordinating and executing training and other office events
• Helping the department heads as and when required
• Liaisoning with internal and external agencies for smooth administrative functioning
• Assisting Admin Executive Head in all day-to-day activities
• Coordinating with the housekeeping staff for daily activities
• Supports company operations by maintaining office systems and supervising staff.
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees and following up on work results.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.

REQUIREMENTS
• Bachelor’s degree in Commerce/Arts or its equivalent
• Min 2 years of proven experience in a similar role
• Excellent communication and interpersonal skills are a must
• Proficiency in MS Office is a must
• Excellent organisational and time-management skills
• Quick-thinking, planning, coordinating, and executing skills

SKILLS
• Managing processes
• Developing standards
• Promoting process improvement
• Tracking budget expenses
• Staffing
• Supervision
• Delegation
• Informing others
• Reporting skills
• Supply management
• Inventory control

SALARY
• ₹65,000.00 - ₹75,000.00 per month ( Negotiable )

BENEFITS
• Cell phone reimbursement
• Health insurance
• Off Site Visits

OFFICE LOCATION
• Gurgaon