Administration Co-ordinator

Time sheet administrator for SMS
Prepare letters of invitation for visa for staff visiting India and for review of visa letters for staff travelling outside India, secure signature from signatories. MMPL coordinator for Global partnership programme of UKVI (for seeking UK visa for MMPL staff)
Assisting MMPL Statutory Board (setting up meetings, signatures on board resolutions/MOM/PoAs)
Secure signature on bank documents, engagement letters, offer letters to candidates
Co-ordinate for securing monthly inputs from various stakeholders for unit finance meeting
Co-ordinate for Power of Attorneys – including custodian of all originals
Planning and organizing meetings, events, conferences, travel arrangements and staff functions, accommodation and any special requirements.
Coordination with other functions, agencies, vendors for admin requirements.
Responsible for all confidential correspondence, follow-up and meetings deadlines.
Candidate Specification

To be successful in this role it is essential that you have:
Exceptional organisational and diary management skills
Proficiency with Microsoft Office 365, including, Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive, etc.
Excellent communication and interpersonal skills
Professional approach to work environment
Ability to independently develop and implement activities within overall tasks allocated
Ability to work to deadlines
Job Profile

We can offer (subject to Company’s policy):
Agile and safe working environment
Competitive annual leave and sick leaves
Group incentive scheme
Group term life insurance, Workmen’s compensation and Group medical insurance coverage
Short and Long-term Global employment opportunities
Global collaboration and knowledge sharing
Digital Innovation and Transformation
Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.
Job Ref

64255BR
Recruiter Contact

Debalina Dutta
Country

India
Region/State

ALL - India
Discipline

Administration
Sector

Corporate Services
Website Region

Asia Subcontinent
Website Sector

Corporate services