Trainee - HR, Admin & Accounts

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Trainee - HR, Admin & Accounts

Quantum Systems
West Bengal
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6 hours agoFull–time
OFFICE LOCATION: Salt Lake Sector 5, Kolkata

JOB PRIORITIES: No provision to work from home

SALARY RANGE: 1.2 - 1.8 Lacs Per Annum

TECHNICAL SKILLS:

1. Proficiency in MS Office, MS Word, MS Excel and Advanced Excel, VLOOKUP, HLOOKUP, IF Functions and Pivot Table - Mandatory Requirement.

2. Familiar with Tally Operations.

3. Strong English Communication both Verbal and Written.

4. Both Freshers and Experienced candidates can apply.

JOB KRA

1. RECRUITMENT AND SELECTION: Manpower Planning; Recruitment covering Posting Job Ads; Scheduling & Conducting Job Interviews; Updation of Internal Databases with New Hire Information.

2. ON-BOARDING AND INDUCTION: Preparation of Employment Contracts; Pre-Employment Checks; Background & Reference Verification Checks; New Employee Orientation; Completion of Joining & On-boarding Formalities and Induction Training.

3. ATTENDANCE AND LEAVE MANAGEMENT: Tracking Staff Attendance Day-wise in the HRMIS; and Track Leave Database, Eligibility, Availed and Closing Balances of Leaves in HRMIS.

4. SALARY PROCESSING & PAYROLL MANAGEMENT: Processing Payroll; Answering Payroll Questions; Remittance of PF and ESIC Contribution; and Performing Payroll/Benefit-Related Reconciliations & Claim Settlements; and Reward Management.

5. GENERAL HR OPERATIONS: Training Need Analysis; Execution of On-Going Training; Training Evaluations; Capacity Building; Administer HR Policies & Procedures; Confirmations, Probation Reviews, Performance Reviews; Performance Appraisals; Employee Career Progression; Asset Provision & Management; Confirmation, Increment & Promotion Formalities; Handling of Workplace Grievances, Complaints & Disputes; Developing, Revising, and Recommending Personnel Policies & Procedures; Employee Welfare & Engagement; Industrial Relations; HR Personnel Files Maintenance; Resignation or Termination Formalities; Full & Final Settlement Formalities; Exit Interviews; and Clearance Certificate Issuance.

6. GENERAL ADMINISTRATION: Handling all Administrative Activities like Maintenance of Office Equipment, Transport, Housekeeping & Maintenance of Office and Record Keeping of Office Stationery including various Formats & Formats; Monitoring adherence to Statutory Regulations & Compliance with various Governmental Agencies; and Monitoring Disciplinary Issues & Legal Matters.

7. FACILITIES MANAGEMENT: Handling Back Office Operations; Travel & Ticketing; Hotel Booking; Electricity Bill Payments; Mobile Bill Payments; Petty Cash Management; Inter-Office Correspondence; Confidential Mails; Internal Software Application & Handling; Quotations; Invoicing; Vendor Management & Event Management; Vendor Management (Negotiation, Finalization of Annual Rate Contracts), Purchases, Repairs and Maintenance; Logistics for Events and Workshops; Shops & Establishments Act and other Statutory Compliance; and Courier Management.

8. INVOICING & PAYMENTS: Generation & Timely Submission of Finalized Contract Proposals to Clients through Internal Software Application; Liaising with Clients for Invoicing & Payment Follow Ups; Payment Updation in the Invoicing Software; Monitor Client Data to identify Outstanding Payments; Resolve Billing and Invoicing Issues; Report on Collection Activity and Payments Receivable Status; Certifications / Audit / Invoicing / Payments Related Client Correspondence.

9. THIRD PARTY COMMUNICATION: Liaison with Auditing & Certification Bodies along with Buyers on behalf of Clients for Filling the Self-Assessment Questionnaire (SAQ)and other Audit Related Correspondence for Successful Audit Execution; Support the Clients in Auditor &/or Buyer Hospitality during the course of the Scheduled Audits; Liaison with the Certification & Auditing Bodies for Audit Scheduling and Timely Audit Execution; Facilitate Timely Closure of Non-Conformances for Successful Audit Execution and Certificate Issuance