Senior Associate

JOB PURPOSE Processing of invoices of CISF and DIAL security pertaining to Adm / Ops requirements i.e. Accommodation, vehicles hiring, maintenance of Security Equipments, trainings, administrative & operational requirements etc. related to approx. 4500 personnel of CISF & approx 400 numbers of DIAL Security. Also, to arrange to process the same through different departments of DIAL (Procurement, Finance, HR etc) and as per Service Level Agreements (SLAs). Provide assistance in preparation of Annual Operating Plan (AOP) after collating data from all verticals of DIAL Security (Technical, Aviation Security (ILBS & AEP Section), Security Operations (ACS & Ops) and Landside Security. Close monitoring of AOP (Plan vs Actual) To provide assistance/support to DIAL-Security Admin Vertical for smooth execution of administrative/operational requirements for CISF personnel (4500 numbers) i.e Accommodation, Vehicles, Security Equipments etc and to provide assistance to other verticals (Operations, City-side, AVSEC, Cargo) for raising PRs (Purchase Requisitions) and other procurement related processes, to prepare details/data for CEO’s review of the department. ORGANISATION CHART Accountabilities Key Performance Indicators Preparation of CEO/BCM/GCM review presentations. • Collection of Data from all verticals in Security Department. • Compile and align the data as per format. On-going Activity Support in preparing minutes of the meeting specially Airport Security Committee (APSC) meeting and forwarding of the same to the concerned stakeholders. On-going Activity ASQ database in respect of Security Parameters • Parameters related to CISF • Parameters related to Immigration • Parameter related to Customs • Parameter related to Landside Management. • ASQ Presentations for CISF/Immigration/Customs. On-going Activity Keeping of records of formal and informal meetings with internal and external agencies. On-going Activity Preparation of MIS (Management Information System) • Confidential Reports. • Weekly Reports • Monthly Reports On-going Activity Key Accountabilities SAP related activities • Creation of Purchase Requisition (PR). • Coordination with the different verticals for ensuring that all relevant documents and details are attached in NFA. • Preparation of Purchase Requisition Checklist (PRC) and Purchase Requisition Justification (PRJ) and forwarding the same to Procurement Dept for further action. • Coordination with concerned vertical and Central store for creating material codes. • Preparation of Material Requisition Note (MRN) and coordination with Central Store and Users for issuance of material. On-going Activity Support during visit of Parliamentary Delegation and other important Govt officials. On-going Activity Maintaining more than 150 files and Important Secret documents in Security Department On-going Activity Administrative and Operational support during following Security Audits. • Internal Security Audits. • External Security Audits. • BCAS/MoCA Security Audits. • 5S Audits (Keeping of records, Presentations, Printed Material, Arrangements for Conf. Room/Accommodation/transport, Circulation of agenda to the members) As and when required Preparation of Presentations for familiarization of senior dignitaries regarding Airport activities (Security Department). As and when required PDM Sheets • Capturing of all activities & functions in Security Department. • Preparation of PDM sheets. Once in a Financial Year Support in preparation of Strategic Initiatives at Department level. Once in a Financial Year Business Excellence • Security Presentation • Maintaining of record/facts/figures/files etc. As and when required EXTERNAL INTERACTIONS • CISF • BCAS and MoCA • Airlines • Vendors/Service providers INTERNAL INTERACTIONS • DIAL-QSD • DIAL-HR • DIAL-FMS • Engineering • DIAL-Procurement • DIAL-Finance • DIAL-Airside Team • DIAL-Legal • RAXA FINANCIAL DIMENSIONS • To control and ensure optimum utilization of resources like (stationery items, printing etc) Other Dimensions  Support providing for Adm/Ops requirements of CISF (approx. 4500 personnel) and DIAL-Security (Approx 400 numbers). Education Qualifications  M.Com, B.Com, Diploma in Computer Applications.  Qualified in the Basic AVSEC course conducted by Regulatory Authority (BCAS). Relevant Experience • Total 10+ years of experience with different organizations. COMPETENCIES • Execution & Results • Teamwork & Interpersonal influence • Problem Solving & Analytical Thinking • Planning & Decision Making • Personal Effectiveness • Stakeholder Focus • Networking • Capability Building • Strategic Orientation • Social Awareness • Entrepreneurship