Senior Analyst/Associate – Facilities & Administration [Pune Based Preferred]

Department: Senior Analyst/Associate – Facilities & Administration

Industry: Management and Technology Consulting

Employment Type: Direct Exusia Payroll

Contract Term: Full time

Location: Pune / Hybrid

Experience Range: 3 - 5 year

Basic Qualification: Graduate

Travel Requirements: Not required

Website: www.exusia.com

Exusia, Inc., a cutting-edge data and information management consulting firm, seeks a self-starter to join our Global Efficiency practice in our Pune office as Senior Analyst/Associate - Global Operations & Administration, depending on experience and capability.

This position will be reporting into Operations Leadership and the candidate will be responsible for optimizing the Operations Administration vertical of the firm. In this capacity, the Senior Analyst/Associate will work closely with the Operations leadership team to evaluate and execute key Operations Administration and strategic initiatives and functions for the business and interact directly with clients, employees, and vendors globally.

What’s the Role?
• Coordination and execution of operational activities in line with Statutory, SEZ, ISO and Regulatory compliance pertaining to Administration.
• Coordination and execution of operational activities and Facilities to mitigate Security risks and improve employee experience.
• Liaison with local authorities and assisting with physical submissions as per business requirements.
• Global administrative point of contact, SLAs and initiate remedial action to improve services.
• Coordinating and arranging end to end business travels globally, understanding of engagement with Hotels/Serviced Apartments for Quality, comfort and safety.
• Taking lead role to complete ISO related documentation, updating SOPs et al, to ensure ISO audit compliance as per internal control/audit guidelines.
• Vendor management for Procurements & licenses renewals, PO’s processing. Good understanding and implementation of contracts for Goods and services, Security, Facility management, AMCs, Hotel accommodation and Transport and ensuring statutory compliance is maintained as per the terms of the contract and SLA.
• Ensure compliance to cost budget, inventory management and procurements.
• Coordinating with different teams – HR, Finance, IT, Legal to carry out activities
• Review and maintain records and submit monthly reports to stakeholders
• Facilitating adhoc client or leadership visits and company events.
• Performing ground work and logistics coordination for HR team/internal teams.

Requirements:

Criteria for the Role!
• Bachelor’s degree or equivalent experience
• 3-5 years of experience
• Candidate base location should be Pune, Maharashtra
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Analytical attitude, well-organized, details-oriented, ability to multi-task, people and negotiating skills
• Strong written and verbal communication skills
• Flexible and adaptable to work in global time zones as and when work demands