Receptionist / Administrative assistant

Residenso Solutions LLP

Ops Admin

Job Description
• General administrative duties including, but not limited to, miscellaneous administrative support, ordering of office supplies, maintaining office files, maintaining certificates of vendor insurance
• Cover front desk on daily basis from 10.00 AM - 07.00 PM
• Greet clients and visitors as they enter the office
• Answering and appropriately directing executive phone calls promptly and professionally, coordinate and respond to office inquires and liaison with vendors
• Schedule appointments and maintain calendars and ensure that relevant staff are notified and prepared
• Sort and distribute mail and communications to the intended team-members or parties, manage all posts, couriers.
• Acting as point person for any issues pertaining to office space and activities, prepare meeting rooms for use as per requirement
• Assist with various administrative tasks, such as copying, faxing, and taking notes
• Keeps a safe and clean reception area by complying with procedures, rules and regulations.
• Acting as a liaison with office and field staff to coordinate meeting requirements
• Support the office management team by documenting and communicating actions, agendas and detailed reports for internal and external meetings irregularities, and continuing needs. Maintain and compile necessary operational and office data.
• Contributes to team efforts by accomplishing related results as needed, work closely with digital marketing teams (internal and external)
• Coordinating other ad hoc office matters as necessary
• Assist with induction of new starters and liaising with office & field teams
• Ordering and managing inventory of office supplies, kitchen food items and facilities supplies, perform inventory, prepare order list, stock and distribute

Skillsets Required:
• Telephone skills, customer focus
• Strong communication skills
• Proficient in Marathi, Hindi and English
• Proficient computer skills including MS Office
• Expertise in Graphic designing shall be a plus
• Positive approach, professional appearance and attitude
• High level of professionalism
• Career-oriented

Education and Experience Requirements:
• Bachelor’s degree (preferably in communications, business management, etc.) and also diploma / post-graduation shall be a plus
• Technical ability to use Microsoft Office, previous experience with MS office shall be preferred
• Proven experience in an office setting and as a receptionist / front office representative, administrative assistant or a related position shall be preferred
• Experience of handling all maintenance requests, service calls, and execution of team events
• Strong multi-tasking, time management skills and frequently organize workload
• Ability to deal with customers in a professional manner
• Ability to work with diverse needs external vendors (service providers, equipment suppliers, clients)
• Ability to work with multiple people at all levels in the organization
• An ideal candidate will be a self-starter who is comfortable with technology and is attentive to details

Note: The candidate shall be able to join on immediate basis.

Compensation: The compensation for the job is attractive and competitive.

Application procedure: To apply for the position, candidates can mail their detailed CV to career@residenso.com

The subject line must mention the position applied for and tentative date of joining