Procurement Operations Executive

Job Description

Key Roles/Responsibilities:
• This role would be focused on providing operational support to for Direct as well as indirect material procurement for Nutraceutical plant
• The role involves extensive coordination with vendor vendors (both domestic and overseas) and site supply chain team.
• Arrange competitive quotations for indirect materials and raw materials
• Provide support to get the documents for onboarding vendor
• Create Purchase Orders for approved supplier basis the approval from site/ central purchase team
• Follow-up for the Purchase Order release and communication Purchase Orders with vendors
• Email and Phone based follow-ups with vendors to get the purchase orders confirmation
• Email and phone based follow-ups with vendors for delivery / Service completion
• Provide various SAP based MIS to project team on project wise spend, budget vs actuals, OTIF etc.
• Liaise with AP team for payment related queries from vendors
• Manage various RFX activities such as RFQ, Follow-up for quotes, compare quotes and support in generating savings.
• Resolve vendor queries through Vendor Help desk
• Ensure up-to date documentation as per Internal and Statutory audit requirements
• Regular accounts cleanups by closing open GR-IR and overdue advances.
• Maintain Standard Operating Procedure of in-scope processes and timely update it.
• Find automation opportunities in the Procurement process and automate the process.
• Develop procurement related MIS to report agreed SLAs
• Participate in Procurement/Purchase team meetings (relating to in scope Purchase categories), and support in identifying areas to improve cost and schedule, mitigate risks, manage claims avoidance, negotiate purchase orders and resolve issues.
• Work towards standardizing PR to PO process across various plants and business within PEL
• Own responsibility for day to day management of procurement related activities within the GBSS with a view ensuring timely, accurate & reliable outcomes. (as per agreed SLAs)
• Identify and promote opportunities to leverage best practices and global standards within GBSS.
• Ensure that GBSS operates within the agreed upon company policies, procedures and processes to ensure consistent and accurate Transactions processing and recommend any policy-related changes as may be necessary.
• Build and maintain strong relationships with business units/sites to ensure effective and appropriate communication occurs as required.
Qualifications
• Engineering, B. Pharm or B.Sc - Chemistry Degree + 3 to 5 Years of Relevant Work Experience
• Bachelors of commerce graduate with MBA would also be preferable
• 3 to 5 years of recent experiences in various roles including shared services/global business services, Supply Chain consulting and/or operations and service delivery management. Experience in R&D procurement such as lab chemicals, intermediate building blocks, especially from global sources would be an added advantage
• Significant knowledge of Supply Chain & In-depth understanding of &lsquoSourcing and Procurement'' in SAP environment would be an added advantage.
• Quick learning ability
• Hands-On experience in procurement MIS
• Good presentation, verbal and written communication skills with the ability to articulate complex ideas in easy to understand business terms to all levels of management.
• Demonstrates working knowledge with MS-Office suite of software applications and tools, including:Microsoft Word, Excel, PowerPoint, MS Project & MS-Outlook.
• Good listener with analytical mind
• Attention to detail, effective management and interpersonal skills, professionalism, positive attitude and willingness to work in a team-oriented environment
• Strong exposure in creating a high performance-driven culture, employee engagement & customer centricity
• Adept in process mapping & documentation. Experienced in redesigning optimal processes (with necessary controls built in) and handlingprojects