Personal Assistant and Admin Officer

Ordering personal stuff for the CEO.
• Managing personal appointment with doctors or others
• Manage travel arrangements and itineraries for CEO.
• Travelling expenses summary management.
• Tracking their personal expenses.
• Coordination for Visa application.
• Answer phone calls received and direct them appropriately
• Record notes and messages of the call and report to the concern
• Providing back office supporting document preparing, interpretation, letter preparing, personal agreement
• Schedule and arrange meetings and conferences
• Data management their personal record management in ever note
• Registration for the conference or event for CEO
• Perform as a liaison between the MD and personal household staff as required
• Act as the first point of contact for the MD and asked by MD
• Manage CEO calendar and appointment scheduling in absence of Executive Assistant.
• Tracking and record keeping credit card transaction spent for personal stuff and company

Job requirements
• 0 - 3 year experience in admin field or HR or personal assistant or EA work
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Be highly organized with the ability to work independently in a fast-paced team environment
• Exceptional interpersonal skills
• Friendly and professional demeanour, team player
• Solid experience with office management systems and MS Office
• Ability to write reports and prepare spreadsheets and presentations
• Familiarity with online calendars and Dropbox systems
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Proactive, highly motivated with a "can do" attitude
• Degree educated or equivalent - desired but not essential
• Strong and accurate attention to detail
• Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture