PA- IPB Germany

Additional Job Description

Job Title: Personal Assistant, UK support
Location: Mumbai, India

Corporate Title: NCT

Deutsche Bank International Private Bank – Administration Support

You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs).

What we'll offer you:

As part of our flexible scheme, here are just some of the benefits that you'll enjoy
• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under child care assistance benefit (gender neutral)
• Flexible working arrangements
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Key Responsibilities: (not limited to)
• Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including:
• Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events
• Compiling and disseminating meeting documents
• Handle travel bookings & expense claims
• Tracking infrastructure and inventory for new joiners / leavers
• Assist with opening IT support tickets and follow-ups
• Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
• Maintain email distribution lists, Staff communications, email broadcasts
• Seat planning and floor plan updates in DB systems e.g. dbMOVE

Skills and Qualifications:
• Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
• Educated to Bachelor's degree level (Business Administration) or equivalent qualification/work ex
• A self-starter with strong analytical skills
• Excellent interpersonal & communication skills, with the ability to create presentations and reports
• Strong organisational and planning skills
• Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
• Knowledge of the banking and financial sectors

How we'll support you:
• Training and development to help you excel in your career
• Flexible working to assist you balance your personal priorities
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information:

Our values define the working environment we strive to create – diverse, supportive and welcoming of different views. We embrace a culture reflecting a variety of perspectives, insights and backgrounds to drive innovation. We build talented and diverse teams to drive business results and encourage our people to develop to their full potential. Talk to us about flexible work arrangements and other initiatives we offer.

We promote good working relationships and encourage high standards of conduct and work performance. We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.

Click to find out more about our diversity and inclusion policy and initiatives