Office Administrator

Description

Qualifications : Overview

Overview

Boeing is the world’s largest (As Per Boeing LinkedIn page) aerospace company and a leading provider of commercial airplanes, defense, space, and security systems, and global services.

Building on a legacy of over a century of innovation and leadership, Boeing continues to lead the way in technology and innovation, customer delivery, and investment in its people and future growth of aerospace.

In India, Boeing has been a strong partner to the Indian aerospace and defense sectors for more than 75 years. People at Boeing have been supporting mission readiness and modernization of India’s defense forces, and enabling connected, safer, and smarter flying experiences, in the sky, in the seas, and in space.

Technology for today and tomorrow

The Boeing India Engineering & Technology Center (BIETC) is a 3000+ diverse engineering workforce that contributes to global aerospace growth.

Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI / ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.

People-driven culture

At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore.

We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work.

We also believe that collaboration, frequent team engagements, and face-to-face meetings bring diverse perspectives and thoughts enabling every voice to be heard and every perspective to be respected.

No matter where or how our teammates work, we are committed to positively shaping people’s careers and being thoughtful about employee wellbeing.

At Boeing, we are inclusive, diverse, and transformative.

With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.

Position Overview :

The Boeing India Engineering team is currently looking for highly motivated Office Administrator to join their team in Bangalore, India.

The candidate will collaborate within the organization and global teams to support efficient operations by working directly with the Sr.

Manager to support organizational plans and priorities.

Position Responsibilities :

The successful candidate responsibilities include
• Provides administrative support to Senior Manager, visitors and other team members as needed.
• Proactively manages Outlook calendars and virtual resource tools to support appointments, meetings, events and business travel.
• Coordinates and reconciles schedule conflicts with multiple executives, managers, customers, partners and suppliers.
• Ensures conference room resources are maintained and available. Sets up WebEx and teleconferences as needed.
• Coordinates and makes domestic and international business travel arrangements, and monitors on-going logistics for all designated business travelers.
• Plans and implements logistics for internal / external events and meetings such as employee meetings, workshops, conferences, leadership events and customer meetings.
• Assists management to ensure timely and accurate compliance to Travel Policies; e.g., collect travel receipts (scanning, follow-up), reconcile / verify payments to corporate credit card charges.
• Provides assistance to follow up with vendors, and for payments, e.g., for office purchases, and expenses related to events.
• Provides assistance to create, edit and maintain electronic and written communication such as memos, reports, presentations, flow charts, and organization charts.
• Provides assistance to collect, compile and maintain data / information on action items, matters requiring follow-up, and provide visibility of status to stakeholders.
• Provides assistance to maintain web sites and SharePoint site as needed.
• Teams with others to provide seamless support for the organization. Coordinates area requirements with other office administrators.
• Provides back-up support to the front office / other OAs as required by management.

Basic Qualifications (Required Skills / Experience) :
• Any Diploma / Degree with experience of at least 5 years as an office administrator; the successful candidate will have extensive experience working with senior managers and executives, at an MNC.
• Excellent English language skills (written and oral), the ability to build strong relationships, and manage multiple projects effectively.
• Strong organizational skills, time management skills, and ability to work cooperatively as a team member.
• Proficient in the use of Microsoft Office 2013 tools, including Word, PowerPoint, Excel and Outlook
• Positive and proactive working attitude, and high ethical and integrity standards.
• Ability to learn and apply new skills, such as Boeing specific processes and software tools.
• Ability to work under limited supervision; methodical and thorough with a focus on detail and completion of tasks.
• Supports other activities or special projects as required by management.

Typical Education & Experience :

Education / experience typically acquired through advanced education (e.g. Bachelor or Diploma) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.

g. Master+4 years' related work experience).

Relocation :

This position does offer relocation based on candidate eligibility within India.

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems.

We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation :

Relocation is available for eligible candidates, if authorized

Export Control Requirement :

Not an export control position

Safety Sensitive :

This is not a safety sensitive position

Contingent Upon Award Program

This position is not contingent upon program award

Experience Level :

Individual Contributor - B

Job Type : Regular

Regular

Job Code : UAMLIB (U06)

UAMLIB (U06