Manager Administration

Maintains administrative staff by recruiting selecting orienting and training employees maintaining a safe and secure work environment Ensures general office maintenance like housekeeping pest control hygiene electrical and mechanical sanitary and plumbing space management minor repairs Carpentry masonry furniture painting etc Accomplishes staff results by communicating job expectations coaching counseling and disciplining employees initiating coordinating and enforcing systems policies and procedures Takes care of reimbursement claims ofpersonnel viz proper checking of Travelling Conveyance Telephone Mobile Phone Exp bills etc ensure control and timely payment of the same after approval of the competent authority Checks suppliers bills and forwards only authorized bills to accounts dept for payment Vendor contract AMC of contracts Bills verification Bills certification followup of Bills Provides supplies by identifying needs for reception switchboard mail room and kitchen establishing policies procedures and work schedules Provides communication systems by identifying needs evaluating options maintaining equipment approving invoices Purchases printed materials and forms by obtaining requirements negotiating price quality and delivery approving invoices Completes special projects by organizing and coordinating information and requirements planning arranging and meeting schedules monitoring results Keeps details of all petty cash expenses with proper approvals from Director and forwarding details of all expenses to Accounts team Improves program and service quality by devising new applications updating procedures evaluating system results with users Achieves financial objectives by anticipating requirements submitting information for budget preparation scheduling expenditures monitoring costs analyzing variances Maintains continuity among corporate division and local work teams by documenting and communicating actions irregularities and continuing needs Contributes to team effort by accomplishing related results as needed Person Specification Must have at least 6 years of prior experience in Administration Should have prior experience of managing large team size of 25 30 people Should have an excellent written and verbal communication skill