Front Office Executive

IIHMR University, Jaipur is an institution of higher education, which offers postgraduate and research education in Health Management. IIHMR University offers an MBA in Hospital and Health Management, Pharmaceutical Management, Development Management, Master of Public Health, Executive Master of Hospital Administration, Executive Master of Public Health, Master of Public Health (Implementation Science), and Ph.D. The University is looking for a self-motivated and inborn leadership quality-oriented professional in the position of Front Office Executive.

Job Responsibilities:
• Assist in the day-to-day operation of the University's front office.
• Supervise the operational activities of the University front desk within university guidelines to provide the highest standard of courteous service.
• Assign, coordinate, and supervise the work activities of the Front Desk Associate.
• Communicating clearly with all relevant internal departments on any issues related to front office.
• Maintain proper communication in the department by conducting daily briefings.
• Ensure standards of conduct, dress, hygiene, uniforms, presentation, and posture of the Front Office Staff.
• Arrange travel plans and provide amenities as needed for travel.
• Handling Domestic and international Tickets booking, Car Booking, Hotel Booking, etc.
• Arrange travel plans and provide amenities as needed for travel.
• Coordination with other assistants and managing slots accordingly.
• Answer multi-line telephone, take accurate messages, and screen/direct telephone.
• Coordinate and oversee the completion of special projects as needed calls in a professional manner.
• Monthly bill submission in MIS format in the ERP Platform.
• Vendor management.
• Arrange events for staff as per occasion or any company achievement function.
• Handle day-to-day routine. (Meetings, appointments, functions & events etc.)

Essential Qualifications Skills and Background:

• Bachelor's degree in a relevant field

• Previous experience in Front Office / Receptions or related field

• Excellent communication and organizational skills

• Ability to multitask and manage multiple projects

• Knowledge of applicable laws and regulations