Front Desk Executive

• Answering and forwarding of EPABX phone System calls, taking messages, communicating and tracking.

• Record and update mobile phone usage.

• Greeting all staff and visitors to the office (the face of the company).

• Receiving guests and providing assistance to them

• Prepare and clear the conference room before and after meetings.

• Make hotel bookings for management.

• Arranging and tracking international and local courier services.

• Handling mail distribution by collecting and distributing mails.

• Organize staff or management business trips with cost- effective travel arrangements (flights, visa and hotels, etc.).

• Manage and update corporate hotel rates. Booking taxis. Administering car parks.

• Liaising with our insurance agent on medical insurance policy matters, e.g. new staff medical insurance application, etc. Handling medical claims submissions and following up with reimbursements.

• Upkeep office and pantry cleanliness.

• Manage the maintenance of office and service contracts. Arranging office and general administration service providers.

• Requisition of stationery/office supplies/pantry supplies and ordering office stationery, pantry inventories. Liaising on behalf of the company on all office and building management matters.

• Assisting the accounts team on customer invoicing, Checking/printing of terminal departure reports. Generate company’s credit card and petty cash expenses reports.

• Handling and checking office expenses invoices.

• Provide secretarial support by handling secretarial work for the management and personal assistant to the Managing Director Perform general ad-hoc administrative duties

Required Experience, Skills and Qualifications

• Candidates must have a highly motivated and pleasing personality.

• Capable of hands-on problem-solving, with ability to generate ideas and solutions.

• Ability to use your own initiative and pay close attention to detail.

• Ability to cope with work pressure and to prioritize tasks.

• Strong communication skills in all forms including written, oral, email, telephone.

• Excellent organisational and time management skills.

• A positive attitude to dealing with people