Facilities Supervisor

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Facilities Supervisor

Datamark India Bpo LLP
Chennai, Tamil Nadu
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17 hours agoFull–time
Position Title : Facilities Supervisor

Reports Directly to : Facilities Manager

Position Overview :

Facilities Supervisor will contribute towards the effective day to day operation and facility management. This role is to perform a variety of facilities tasks and duties include providing support to the entire business team on a day to day basis and managing our company's facilities activities.

The office administrator ensures smooth running of our company's offices and contributes in driving sustainable growth.

Primary Responsibilities :
• Supervises the management of the facilities : Materials & Facilities, Electrical, Water, Equipment, etc.
• Maintains day to day interface with Suppliers, Contractors, Operations & Maintenance Personnel for undertaking routine activities
• Ensures that the facility is fully operational with all utilities functioning properly on a 24 x 7 basis
• Implements a 52-week planner for all M&E equipment's including adherence
• Maintains 100% uptime for all critical equipment PM of all assets and infrastructure
• Manages the closure of help desk tickets with in SLA as per priority
• Oversees and approves the managing of service providers
• Coordinates office activities and operations to secure efficiency and compliance to company policies
• Executes Incident management, RCA reporting
• Manages agendas / travel arrangements / appointments etc. for management
• Ensures operation of Infrastructure equipment by coordinating with service providers for preventive maintenance requirements;

calling for repairs; maintaining equipment inventories
• Coordinate office procedures and resolve facilities issues.
• Develops and updates administrative systems to make them more efficient
• Tracks expenses of facilities team and publishes MIS and creates a monthly report on budget vs actuals with cost optimization module, also bills processes and payments
• Presents facilities presentation to management team on a monthly basis with micro level details
• Coordinates cost reduction initiatives without affecting employee satisfaction
• Plans and conducts the ISMS training, Fire drill activities as per calendar schedule

Minimum Qualifications :

Education Requirements :

o High School Diploma or equivalent

Field Experience :

o At least 6 years of experience in the Facilities field

Position Experience :

o At least 6 years in a facilities or similar position

o Proven experience as an office administrator, Assistant Manager or relevant role

Other Qualifications :

o Knowledge of office management systems, procedures, and statutory compliance for service providers

o Knowledge in employees' transportation, routing and helpdesk support

o Technical knowledge in maintaining facilities equipment's like AC, UPS, EB Panel and DG

o Good knowledge in managing the BMS Access control, CCTV, Fire alarm panel and Fire Extinguisher.

Required Skills :
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office and reports
• Flexibility working in any shift
• Excellent communication when
• Collaborative approach, using strong influencing and negotiating skills with Internal / External Main & Adhoc contractors / vendors