Executive Secretary or Executive Assistant,

Role
To support the Chief Executive Officer and function in a secretarial role.

Responsibilities:

Manage periodic reports of a team.
Manage documentation, files and reports.
Coordination of all travel arrangements including flights, accommodation, and visas, initiating and arranging complex travel arrangements and itineraries.
Extensive diary management, scheduling of meetings and calls, organizing events, hospitality arrangements.
Attend meetings as required and take minutes.

Organize / summaries papers and reports, conducting additional research when necessary to ensure Country Head have knowledge and possession of all relevant information.
Drafting letters and notices on behalf of the CEO.
Expenses management and preparation.
Manage departmental inventory.
Preparing, consolidating and analyzing MIS reports.
Develop efficient control processes for the office.
Handling sensitive and confidential information.
Prepare PowerPoint presentations to advanced standards.
Prioritize and manage tasks and follow through on issues in a timely manner.
Handles a broad range of complex responsibilities including assembling and analyzing information, compiling reports.

Requirements
Excellent organizational skills and a team player.
Extremely well organized and ability to multitask.
Exceptional attention to detail and accuracy.
Strong interpersonal skills with confidence to interact with people at all levels.
Highly proficient in verbal and written English.
Discretion, positive outlook, can do attitude and approach.
Proactive, display initiative and able to work well under pressure.
Willing to learn about the core business of the company.
Excellent analytical skills.
Statistical reports creation and management.
Ability to set up and maintain spreadsheets and databases, word processing and presentations.
Advanced skills with MS Office Suite (PowerPoint, Excel, Word).

Must be flexible with office hours on short notice to accommodate an early start or late evening depending upon business needs.
Knowledge of the NGO industry is an added advantage.

Overall Experience & Qualification:

Bachelor's Degree in any discipline
Minimum - 5 years of relevant experience as a secretary or administrative assistant at senior management level