Executive Office Assistant
Published date: 2024/01/10
- Location: Mumbai, Maharashtra, India
Job Title: Executive Assistant for law firm
Job Description:
- Managing the calendar and meeting agendas of the Managing Partner, in coordination with the court calendar and matters listed as per cause list.
- Maintaining matter-related commitments and all personal and professional commitments, both physical and virtual.
Coordinate flow of information both internally and externally.
- Screening phone calls, emails, correspondence, prioritising and handling them appropriately
- Fixing up calls and meetings as instructed and managing requirements in terms of resources (papers for the meeting, briefs for the conferences, all documentation for court, travel etc.).
- Taking notes, dictations and preparation of the first draft of the documents, as directed by the Managing Partner.
- Take minutes during client meetings, intimate concerned persons about next steps and take follow up measures including reminders to office staff as well as clients for drafting, filing, circulation, fee payment etc.
- Coordination with the Partners for work allocation, deadlines and deliverables.
- Coordination with all internal teams IT, Admin, Finance, etc. for all instructions by the Managing Panner and ensuring its timely completion.
- Coordinate travel arrangements in the most optimal and cost effective manner.
- Manage and organise office supplies, equipment and inventory in the most optimal and cost effective manner.
- Supervise office timings for staff and ensure timely completion of tasks by all staff members.
- Assist with basic accounting tasks, such as expense tracking and invoicing
- Organising and maintaining all case files for Managing Partner.
- Maintaining and updating key contacts through appropriate Databases and Trackers.
- Travelling with the Managing Partner as and when required and accompanying him for the meetings, dinners, events, conferences and professional/social engagements.
Qualifications:
- Prior experience of as a personal secretary or executive assistant of 4-8 years (preferably in law firm)
- Proficiency in English, Hindi and Marathi
- Excellent organizational and time management skills
- Technically adept and proficient in google calendar, word, Excel etc. as well as other Project management tools like Jira etc.
Location: Business center, Taj Wellington News, Colaba, near High Court, Mumbai
Salary expectation:
40000 to 80000 p.m. depending on experience and performance in interview
Contact Information: pradnya@advtalekar.co.in
Job Description:
- Managing the calendar and meeting agendas of the Managing Partner, in coordination with the court calendar and matters listed as per cause list.
- Maintaining matter-related commitments and all personal and professional commitments, both physical and virtual.
Coordinate flow of information both internally and externally.
- Screening phone calls, emails, correspondence, prioritising and handling them appropriately
- Fixing up calls and meetings as instructed and managing requirements in terms of resources (papers for the meeting, briefs for the conferences, all documentation for court, travel etc.).
- Taking notes, dictations and preparation of the first draft of the documents, as directed by the Managing Partner.
- Take minutes during client meetings, intimate concerned persons about next steps and take follow up measures including reminders to office staff as well as clients for drafting, filing, circulation, fee payment etc.
- Coordination with the Partners for work allocation, deadlines and deliverables.
- Coordination with all internal teams IT, Admin, Finance, etc. for all instructions by the Managing Panner and ensuring its timely completion.
- Coordinate travel arrangements in the most optimal and cost effective manner.
- Manage and organise office supplies, equipment and inventory in the most optimal and cost effective manner.
- Supervise office timings for staff and ensure timely completion of tasks by all staff members.
- Assist with basic accounting tasks, such as expense tracking and invoicing
- Organising and maintaining all case files for Managing Partner.
- Maintaining and updating key contacts through appropriate Databases and Trackers.
- Travelling with the Managing Partner as and when required and accompanying him for the meetings, dinners, events, conferences and professional/social engagements.
Qualifications:
- Prior experience of as a personal secretary or executive assistant of 4-8 years (preferably in law firm)
- Proficiency in English, Hindi and Marathi
- Excellent organizational and time management skills
- Technically adept and proficient in google calendar, word, Excel etc. as well as other Project management tools like Jira etc.
Location: Business center, Taj Wellington News, Colaba, near High Court, Mumbai
Salary expectation:
40000 to 80000 p.m. depending on experience and performance in interview
Contact Information: pradnya@advtalekar.co.in
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