Executive Assistant/Front Office Executive
Published date: 2024/01/10
- Location: Gurugram, Haryana, India
Role: Executive Assistant/Front Office Executive
Principle Accountabilities & Responsibilities
• Coordinating Insight India meet and greet sessions with teammates across different locations, working with other functions, ensuring efficient use of time and prioritization of appointments and meetings.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Country Leader
• Prepare / coordinate agenda for visiting dignitaries travel to India (e.g. Customer visits and Insight leaders from North America, EMEA and APAC), including schedule of meetings with technical / functional leaders and teams and other items
• Coordinate with admin for visiting dignitaries travel arrangements, including flights, accommodations, and ground transportation.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with Clients and Senior management
• Manage professional and personal scheduling for executive leader including agendas, mail, email, phone calls, client management, and other company logistics.
• Typing and maintaining papers/filing and preparing presentation/ MOM, setting up appointments and organizing venues for minutes, hospitality for visitors as directed by the country leader.
• Should be competent enough to delegate work on behalf of the country leader
• Other typical executive assistant responsibilities
Required Experience And Skills
• Minimum of 3-6 years of experience as an Executive Assistant or Front Office Executive reporting directly to senior management
• Excellent verbal communication, written and interpersonal skills, with the ability to build and maintain professional relationships at all levels.
• High level of discretion, integrity, and professionalism when handling confidential information.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to maintain confidentiality of information related to the company and its employees.
• Friendly and professional demeanor.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
Insight India Location:Level 16, Tower B, Building No 14, Dlf Cyber City In It/Ites Sez, Sector 24 &25 A Gurugram Gurgaon Hr 122002 India
Principle Accountabilities & Responsibilities
• Coordinating Insight India meet and greet sessions with teammates across different locations, working with other functions, ensuring efficient use of time and prioritization of appointments and meetings.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Country Leader
• Prepare / coordinate agenda for visiting dignitaries travel to India (e.g. Customer visits and Insight leaders from North America, EMEA and APAC), including schedule of meetings with technical / functional leaders and teams and other items
• Coordinate with admin for visiting dignitaries travel arrangements, including flights, accommodations, and ground transportation.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with Clients and Senior management
• Manage professional and personal scheduling for executive leader including agendas, mail, email, phone calls, client management, and other company logistics.
• Typing and maintaining papers/filing and preparing presentation/ MOM, setting up appointments and organizing venues for minutes, hospitality for visitors as directed by the country leader.
• Should be competent enough to delegate work on behalf of the country leader
• Other typical executive assistant responsibilities
Required Experience And Skills
• Minimum of 3-6 years of experience as an Executive Assistant or Front Office Executive reporting directly to senior management
• Excellent verbal communication, written and interpersonal skills, with the ability to build and maintain professional relationships at all levels.
• High level of discretion, integrity, and professionalism when handling confidential information.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Ability to maintain confidentiality of information related to the company and its employees.
• Friendly and professional demeanor.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
Insight India Location:Level 16, Tower B, Building No 14, Dlf Cyber City In It/Ites Sez, Sector 24 &25 A Gurugram Gurgaon Hr 122002 India
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