Executive Assistant- US shift
Published date: 2024/01/10
- Location: Mumbai, Maharashtra, India
Working hours: US Shift- 7:30PM to 4:30AM
Standard administrative support responsibilities (as relates to that component of the role), including
• Schedule meetings and calendaring o Arrange travel and expenses claims/reports
• Other administrative duties (answering phones, maintaining records and reports, coordinating mailings, event coordination, and miscellaneous projects and leverage for supported professionals, as needed) o
• Provide backup support to other members of the administrative team, as needed
Responsibilities relating to the Administrative Manager component of the role:
• Drive planning and approvals around administrative role needs and support assignments
• Drive the regional admin hiring process with HR, including in-take meetings, interviews, and debrief / candidate evaluation meetings alongside the assigned recruiters o
• Make offer recommendations as it pertains to candidate selection
• Partner with and approve the onboarding plan for new admin hires in the region
• Partner with other administrative staff managers across the firm's regions to prioritize and implement efficiency-enhancing process and technology improvements, help plan townhalls, learning and development programs, admin program intranet presence, etc.
• Stay close to the team to ensure appropriate workload balancing and teamwork where needed to meet business goals in a sustainable way
Standard administrative support responsibilities (as relates to that component of the role), including
• Schedule meetings and calendaring o Arrange travel and expenses claims/reports
• Other administrative duties (answering phones, maintaining records and reports, coordinating mailings, event coordination, and miscellaneous projects and leverage for supported professionals, as needed) o
• Provide backup support to other members of the administrative team, as needed
Responsibilities relating to the Administrative Manager component of the role:
• Drive planning and approvals around administrative role needs and support assignments
• Drive the regional admin hiring process with HR, including in-take meetings, interviews, and debrief / candidate evaluation meetings alongside the assigned recruiters o
• Make offer recommendations as it pertains to candidate selection
• Partner with and approve the onboarding plan for new admin hires in the region
• Partner with other administrative staff managers across the firm's regions to prioritize and implement efficiency-enhancing process and technology improvements, help plan townhalls, learning and development programs, admin program intranet presence, etc.
• Stay close to the team to ensure appropriate workload balancing and teamwork where needed to meet business goals in a sustainable way
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