Executive Assistant To MD

Roles and Responsibilities

Completes a broad variety of administrative tasks for the Director including: managing an active calendar of appointments, completing expense reports, composing and preparing correspondences that is sometimes confidential, arranging agendas and preparing for customer facing or internal events Plans, coordinates and ensures the Director's schedule is followed and respected.
Communicates on behalf of the Director, with internal constituents, customers and partners on matters related to Director's programmatic initiatives.

Researches, prioritizes and follows up on incoming issues and concerns addressed to the Director including those of a sensitive or confidential nature.

Provides a bridge for smooth communication between the Director and internal staff; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Desired Candidate Profile

Works closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities following up appropriately.
Prioritises conflicting needs; handles matters expeditiously, proactively and follows through on projects to successful completion often with deadline pressures. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.

Assists in coordinating the agenda, minutes of senior management team meetings, off-sites and all- staff meetings Edits and completes first drafts for written communications to external stake holders, employees & customers.
Plan travel, including flights, accommodation and ground transportation. Coordinate events and speaking engagements