Executive Assistant To Managing Director

Comprehensive duties in support of the Managing Director, board and senior management team.
• Lead special projects from MD office
• Set up meetings and appointments, organizing venues and hospitality for visitors etc.
• Take responsibility for administration of the local office in India.
• Act as HR SPOC of team APAC
• Manage the leave and reimbursements for the local team in APAC
• New employee onboarding
• Service the board including the production of agendas, minutes and key papers.
• Document minutes of all meetings as directed by the Managing Director.
• Work with the communications team to maintain and develop databases and mailing lists to ensure they are always current and up to date.
• Play a key role in the formatting and presentation of corporate materials and documents.
• Maintaining the company's records including personnel files.
• Day to day planning and organization of the Managing Director's Work.
• Dealing with the Managing Director's post and correspondence.
• Support him with all documentation and analysis for regular operations conduct, sales conduct and review meetings.

Requirements/ Qualifications:
Applicants must be able to demonstrate understanding, experience and ability as follows:
Essential
• You will have demonstrable experience of working in a similar role at a comparable level in a company & Business Operations understanding
• Have the understanding of requirements and implications of working with a Managing Director.
• IT literacy; experience of Word, Excel, PowerPoint, access database software etc.
• Excellent administration and secretarial skills.
• Excellent verbal and written communication skills.
• Maintaining high level of confidentiality
• Good networking, organizing and social skills with a high level of multicultural understanding
• Willing to travel (upto 25%) domestic and occasionally international Desirable
• An understanding of the statutory responsibilities of running a company.
• Understanding of HR function and a natural inclination to move towards a business partner role
• Experience of companies that work in partnership as well as competition.
• Event organization
• Mobile geographically

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