Executive Assistant to Director

Designation :
Executive Assistant to Director

Experience : 4-7 Yrs

Location :
Electronic City, Bangalore (WFO)

Roles and Responsibilities:
• Calendar Management with different time zones
• To book flight and accommodation whenever there is a travel of director.
• Arranging all VISA documents (country wise) for director on priority to the travel desk manager.
• Scheduling urgent meetings with internal and external team
• Managing all expense (hotel, food, per diem,team lunch/dinner) during travel in CONCUR tool.
• Work as a delegate on behalf of director's approval -Expense, Access for specific profile, PR/PO)
• Arranging Invitation letter for the offshore visitors - Germany, Thailand, China, UK. Arranging BMW fleet car / cab arrangements from dealers point for domestic travel of director.
Add on Activities:
• Assistance to HR Professional Interview call for confidential and high profiles.
• Arranging Interview meet with Director in terms of his availability Preparing confidential letters and documents with HR.
• Arranging employees connect sessions. Conducting various successful employee engagement events as delegated from HR - Food carnival, Christmas fest, women's day, festivals, offsite meetings.
• Arranging welcome kit, space management, IT approvals and IT asset , Business card requirements for new team joiners or interns with full coordination with HR and IT department.
• Arranging approval for company promotional items from Director ( T-shirts , sweatshirts , jackets and many more) with full coordination from HR).
• Arranging invitation letter approval for HR for director's abroad travel. Marinating high level of confidentiality