Executive Assistant

Job Title: Executive Assistant

Reports to: Director & Head - Ashoka Centre for a People-Centric Energy Transition

Location: Okhla Office

Experience (in years): Minimum of 10 years of experience

Nature of work: Full Time (Monday – Friday)

About Ashoka University: For further information, visit www.ashoka.edu.in.

About Department/Centre: Aspire to be a world-class knowledge institution in support of economic growth, energy security and net zero ambitions of India and the developing South. To link India with the Global South by bringing together experts from Industry and Government. To fill the gap on voicing the energy security concerns of the Government(s), energy consumers business stakeholders and vulnerable communities. Establish a working dynamic between Academia and Industry, between Academia and Government.

Goals, objectives and core activities:

To inform and assist India’s transition to a net zero economy through research, business models, actionable insights implementation support, and education of future practitioners.

1) Develop concepts and business models suitable for an integrated energy transition in India & for replication

2) Collaborate through partnerships with industry, government, and other academia

3) Advance education and research on energy transition and energy security

Role and Responsibilities:

This role will require someone with experience in managing the office for a Leadership Team member, involving administrative support but not limited to the responsibilities mentioned below:
• Provide direct administrative support to the Director & Head, and indirect support to the Ashoka Centre for a People-Centric Energy Transition, as and when required.
• Responsible for handling and managing confidential information.
• Manage and maintain schedules, appointments, and travel arrangements with comprehensive calendar management. Receive visitors and manage visits.
• Act as a liaison between departments to facilitate communication at all levels.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Design and maintain databases and dashboards. Analyze important data and create reports.
• Conduct research, collect, and analyze data to prepare reports and documents.
• Arrange and coordinate meetings, recording minutes of the meeting and following-up on next steps with an action tracker.
• Maintain inventory of office supplies and equipment
• Facilitate travel arrangements

Eligibility:
• Bachelor’s degree from a top tier institution
• Minimum 10 years of admin/secretarial work experience with premier research organizations

Skill Sets Required:
• Knowledge of the latest online portals for a virtual setup as and when required, such as Zoom, Google meet, MS, etc.
• Proficiency in spoken and written English to manage people pulses.
• Comfortable with software for presentations, MS Word, MS PowerPoint, and Excel
• Smart, presentable personality who can work well with senior leaders and stakeholders.

Application Submission Process

Please submit an updated CV at connect.hr@ashoka.edu.in/, with the subject line – .

Kindly ensure that the application includes the last compensation received, expected salary, and notice period.

Only shortlisted candidates will be contacted.

Ashoka is an equal opportunities employer. Remuneration will be competitive with Indian non-profit pay scales and will depend upon the candidate’s experience levels and the overall organization’s salary structure