Executive Assistant

Hi This isnt Just an EA Role this is a role that gives you an opportunity to support a Suave Thought Leader in the BFSI Domain. The CEO already has an Existing EA and wishes to add one more Brilliant Person who Besides the Mundane work will be excellent in communications Skills, Event Management and Automation of Day to day reporting needs.

You are expected to be an Orator and error free Writer

Use your decision making and Prioritisation

Make use of MS Office Tools, Employee Survey tools

Maintain excellent relationships with Internal and International Stakeholder.

Executive Assistants (EAs) play a critical role in supporting CEOs and ensuring their effectiveness in their leadership positions. The importance of an EA to the CEO role can be summarized as follows:

Time management: CEOs have a busy schedule, and an EA helps to manage their time effectively by prioritizing tasks, scheduling meetings, and managing their calendar. This ensures that the CEO is able to focus on high-value activities that drive the organization's success.

Communication: EAs act as a liaison between the CEO and other stakeholders, such as employees, customers, and partners. They manage the CEO's communication channels, ensuring that they are up-to-date and that all relevant parties are informed.

Organization: EAs are responsible for managing the CEO's administrative tasks, including managing emails, taking notes, and handling paperwork. This enables the CEO to focus on strategic activities and decision-making.

Strategic support: EAs support CEOs in their strategic decision-making by conducting research, analyzing data, and preparing reports. They also provide insights and recommendations based on their knowledge of the organization and its stakeholders.

Confidentiality: EAs are often privy to sensitive information and play a critical role in maintaining the CEO's confidentiality. They ensure that information is handled appropriately and that the CEO's reputation is protected.

Overall, the EA role is critical to the success of the CEO and the organization as a whole. By providing support, managing communication, and ensuring the CEO's effectiveness, EAs enable CEOs to focus on their strategic priorities and drive the organization's success.

So we are seeking a Smart and Suave Executive Assistant with Super Excellent written and Verbal Communication Skills. The incumbent should also be good with usage of office automation tools.

You will assist Leader and CEO of a Fortune 200 Services Company and will bring operational efficiencies to the CEO's office. You must have empathy, Drive, Passion and Ability to maintain Confidentiality.

Please write to Chandra in Confidence or call on 9810143202

Experience: Maximum 8 to 10 years experience and 4 to 5 as an EA

Language Preferences: English (Essential)

Any International Language Desirable

Location: Mumbai , India

Purpose and Scope of Position

Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

Duties and Accountabilities:
• Schedule meetings and manage calendars.
• Answer phone calls and emails
• Take dictation and accurate and comprehensive notes at meetings.
• Help with daily time management.
• Plan travel, including flights, accommodation and ground transportation.
• Act as the point of contact between repotees International and National Stakeholders including internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Devise and maintain CEO's office communication and automation
• Answer and respond to phone calls, communicate messages and information to the executives
• Qualification and Experience
• Proven work experience as an Executive Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organizational and time management skills
• Up to date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Graduate Degree and Secretarial certification would be considered an advantage

Desired Candidate Profile

Graduate who understands the importance of the role of an EA and is seeking to grow as a through professional.

Overseas education prefered
• Gravitas and manage confidentiality