Executive Assistant

Role: Executive Assistant to the CEO

Location: Mumbai

Experience - 2 to 3 years

Responsibilities:

Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO. Provides

recommendations on topics important to UW Health.

• Establish and maintain effective working relationships and act as a liaison with UW Health’s executive leadership

team, Board of Directors, committee members, faculty, officials, affiliated organizations, patients and their families,

members of the local healthcare community, and the general public.

• Compiles, edits, and prepares documents, correspondence, and presentations. Independently creates and edits draft

material, processes final documents, and arranges for distribution.

• Proactively bring together appropriate people or resources to support the CEO in addressing the needs of UW

Health.

• Manage the CEO’s schedule to include coordinating arrangements for the CEO and guests, and manage preparation

materials for meetings, equipment, travel, and expenses as necessary. Manages daily schedules aligning with current

priorities and deadlines.

• Ensures smooth operation of the CEO's office through the efficient coordination of procedures and workflows.

• Develop and maintain a system that alerts the CEO of upcoming deadlines, incoming requests, and events.

• Remain knowledgeable about strategic goals and issues of importance to the CEO’s office in order to make informed

decisions in all aspects of the job

• Staff the UWHCA Board of Directors; UWMF Board of Directors and UWMF Executive Committee meetings; CEO

Senior Leadership meetings; and other governance or management meetings as needed.

• Facilitate communication for the CEO with Boards, senior leadership at UW Health and SMPH