Executive Assistant

Description

Job Brief – Executive Assistant and Admin Operations

Job title : Executive Assistant

The role would require a good understanding of the tasks which is predominantly administrative and strategic in nature. Will need to work on assignments that are complex in nature and require considerable judgment, initiative, to resolve problems and/or develop recommended solutions. Ensure that the work is completed with minimal supervision and assignments may be completed without established procedures. Should be able to determine methods and procedures for new assignments. This is a facilitative role that requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. The role requires a highly resourceful individual with strong emotional intelligence, self-motivation, integrity, and a willingness to put the company's interest above all else.

To be successful in this role, you should be a team player who is good in communication, both written & verbal and possess ability to collect necessary information and articulate well in the documentation. Candidate should also be detail oriented and should be able to analyze & seek the missing information

Responsibilities / Job description

Key Responsibilities:

Responsible for day-to-day delivery of administrative tasks, such as - Schedule and manage calendar for KGS leadership team, Meeting room bookings, Schedule meetings and appointments, organize vendor partner & other internal & external meetings and visitor coordination, organize townhalls and other established administrative tasks.
Arranging business trips, including travel arrangements with agenda, processing/reconciling travel expenses
Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
Be a thought partner to leadership on the organization's vision, priorities, and challenges.
Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
Provide generic support in documentation for projects, create power-point business presentations, and generate various reports etc.,
Employee Engagement:
o Organizing and coordinating the employee engagement and cultural initiatives, leadership, and employee offsites and other and events.

o Collaboratively work with teams to create and sustain positive employee engagement programs

Work Experience, Knowledge and skills:

Minimum 8-10 years of administrative experience.
Experience with global teams preferred.
Organized, detail-oriented and effective time management ability and being able to multitask.
Adept in using MS-Office tools such as MS-Outlook, MS-WORD, MS-EXCEL, MS-Power Point etc.
Self-motivated, Strong interpersonal and communication skills
Exemplifies tact, maturity, exercises discretion in dealing with information
Ability to interact and get along with all stakeholders within the organization
Excellent organizational skills, proactive and resourceful