Executive Assistant

ALL CANDIDATES ARE REQUIRED TO INCLUDE THEIR CURRENT AND EXPECTED CTC IN THEIR RESUMES, INCLUDING THEIR WILLINGNESS TO WORK AT OUR NARIMAN POINT, HEAD OFFICE.
ONLY MUMBAI-BASED CANDIDATES NEED APPLY.Executive Assistant cum Admin Assistant
Position:
Executive Assistant cum Admin Assistant
Location:
-: 66, Maker Chambers-III, 221, Jamnalal Bajaj Road, Nariman Point, Mumbai - 400 021

Roles:

1. Schedule and time management
• Communications
• Travel arrangements
• Personal expense management
• Administration
• Housekeeping
Responsibilities:
• Schedules calendar for Management and facilities for internal and external meetings and conference calls
• Manages contacts in MS Outlook
• Manages calls for Management
• Prepares and manages meeting minutes
• Manages travel arrangements for Management, company staff and liaising with travel agent
• Manages personal and travel arrangements, expenses, keeps travel records, insurance policies and payments for Management
• Streamlines physical and virtual filing systems for Management and company
• Supervises housekeeping and de-clutter in Management cabin
• Manages office boys
• Sends and coordinates communications for Management
• Assists in coordination of office and factory events
• Assists in HR functions as and when required
• Assists office facilities manager and office receptionist as and when required
• Relay directives, instructions and assignment to HODs on behalf of Management
• Maintain hard copy and electronic filing system
Skills & Experience Required:1. Strong administration, ability to work on other functions such as purchase, HR, accounts is a plus
• Strong discipline and time management
• Strong organization skills
• High proficiency in MS Outlook, MS Word; familiarity with MS Excel and MS Powerpoint
• Strong housekeeping skills
• Strong English skills written and verbal
• Travel booking experience
• Quantitative skills for managing expenses
Qualities Required:1. High integrity
• Polish required to deal with Management
• Patience
• Diligence
Experience:Minimum 3-5 years