Executive Assistant

Burns & McDonnell India (BMI) Energy Division is looking for a well-rounded and trustworthy Executive Assistant in the Mumbai Office. The Energy Division supports design and construction of power generating facilities in the United States and Canada. This position is responsible for support to the managers of the division in performing a variety of administrative tasks.

The Executive Assistant must be a full-time professional with great time-management and communication abilities. The purpose of the Executive Assistant is to contribute to the efficiency of the overall business by executing administrative duties timely and efficiently allowing division management to advance company and division goals.Main Job Tasks and Responsibilities include:
• Uphold a strict level of confidentiality.
• Assist in preparing marketing collateral for the division.
• Maintain schedule of key events for department and divisional management, travel, visitors, corporate meetings and deadlines.
• Answer and respond to phone calls, communicate messages and information to the executive.
• Maintain various records and documents for company executive(s)
• Assist in division presentations, newsletters, and coordination of events.
• Assist with onboarding and welcoming new joinees to the division and knowing company policies.
• Assist with scheduling trainings, auditing training records, and maintaining documentation for the division.
• Arrange division events to take place outside of the workplace.
• Cultivate positive relationships and professionalism among the division, company, and clients.

Qualifications
• Bachelor's Degree in any field or specialized Administrative Assistant Course.
• Must have 10 years of relevant experience.
• U phold high integrity and honesty
• High level of attention to detail
• Strong listener and memory
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Strong spoken and written English and spoken Hindi and Marathi communication.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills
• Friendly and professional demeanor

Job Administrative/Office Support

Primary Location India-Maharashtra-Mumbai

Schedule: Full-time

Travel: No

Req ID: 231177 Job Hire Type Experienced

Not Applicable #BMI N/A