Executive Assistant

WHAT YOU'LL DO

1. Calendar, meeting and travel management
• Actively manages the calendars for the assigned Project Leaders with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of Project Leaders time, and provides a timely reminder as necessary;
• With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint;
• Organizes travel arrangements; anticipates and coordinates point-to-point travel and logistics needs, include but not limited to directions, commuting time and ground transportation, passport and visa processing.

2. Supports business development activities
• Actively manages and administers clients contact/database, ensure the accuracy and timely input of new client contacts into the database;
• Telephone answering and screening including cold calls for the Practice Area that the assigned Project Leader is responsible for.

3. Supports case works
• Prepares assigned Project Leaders timesheet and expense report in accordance with company guidelines;
• Keeps track of assigned Project Leader's resumes with the updated profile and accurate translation. Send people the resume upon request after the assigned Project leader review
4. Other responsibilities and team contributions
• Provides backup assistance to relieve the reception desk for 1-2 hours, as needed (in absence of the Front Office Executive)
• Assists assigned Project Leaders in other administrative tasks to leverage time, which may include preparing reimbursement, medical insurance claims and keeping tracking of travel days associated with tax filing overseas, memoranda, slide decks, etc.

YOU'RE GOOD AT
• Convey a strong positive personal and professional image with excellent standards of professional behaviour and ethics.
• Team player, highly motivated, energetic, resourceful and friendly.
• Service-oriented, flexible and able to work under pressure.
• Demonstrates accountability and ownership
• Reliable, timely and flexible
• Anticipates the needs of others and demonstrates service orientation (proactive)
• Demonstrates a concise and effective style in oral and written communication
• Effective in time management

YOU BRING (EXPERIENCE & QUALIFICATIONS)
• A graduation degree
• Over 6+ years of secretarial experience gained in professional services or multi-national companies
• Should be proficient in handling operations of reception board
• Excellent oral and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

YOU'LL WORK WITH

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs