Executive Assistant

Skills Required: Administration

Job Description

Location:- Fort, Churchgate - HO,Mumbai

Salary CTC 4-5 Lakh Maximum

Experience Min 3-5 Years

Age Criteria Between 27 to 35 years

Work Days Monday - Saturday

Timings 10:00 am 7:00 pm

Female Candidate Only

Joiner - Immediate

Job purpose:

We are looking for an Executive Assistant who brings in a minimum of 03 years of relevant expertise with a Pleasing Personality and Good Communication skills, and Secretarial support to the Senior Partner.

Job Description:
• Preparing Daily Calendar.
• To provide administrative services including diary management, organizing internal and external meetings, planning events and teleconferences, organizing Domestic & International travel including visa processing, arranging accommodation, preparing travel itineraries, correspondence and prioritizing emails.
• Preparing Agenda #Carry out all the tasks allotted by the Senior Partner like reading, drafting letters, collecting & analyzing information and initiating communication.
• Report directly to Senior Partner and act as a point of contact for all internal as well as external contacts.
• To work closely with the Senior Leadership Team through regular correspondence, arrange meetings, and prepare briefing materials.
• To provide administrative support in the delivery of assignments and initiatives on behalf of the office as and when required like follow-up and completion of departmental work plans.
• To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
• To coordinate departmental reports and documentation for the Board meetings.
• To coordinate, attend and take minutes for the meetings and any other relevant meetings.
• To follow up on action points from meetings on behalf of the SP.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the SP's ability to effectively lead the firm.
• Internal and external communication related to MP's office.
• Always maintain confidentially and privacy in respect of these and any other communications that are necessary and appropriate for the discharge of the role and responsibilities.

Other Responsibilities:

The flexibility to work additional/out of hours if necessary to fulfil the requirements of the role and meet the business need.

Job Skills Set:
• Bachelors degree in any stream.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Excellent management, time-management, and problem-solving skills.
• Excellent administration and secretarial skills.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint