Executive - Admin

We are seeking an efficient and detail-oriented Executive - Admin to join our team. In this role, you will be responsible for various administrative tasks, ensuring the smooth operation of our office. Your organizational skills and attention to detail will be essential in maintaining office efficiency and effectiveness. Responsibilities: Schedule Meetings and Calendar Blocks: Coordinate and manage appointments, meetings, and calendar schedules for the team, ensuring optimal time management. Follow-ups and Reporting: Regularly liaise with all cost centres to collect necessary reports and updates, ensuring timely and accurate reporting. Office Supplies and Coordination: Take charge of office purchases and requirements, including ordering supplies, coordinating deliveries, and maintaining inventory. Recruitment Support: Assist in the recruitment process by scheduling interviews, conducting initial screening, and coordinating with candidates. Document Management: Organize and maintain digital and physical files, documents, and records, making them easily accessible as and when needed. Database Management: Maintain a comprehensive database of all inbound queries and interactions. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation, for business trips and conferences. Gatekeeping: Screen incoming calls and visitors, filtering and redirecting inquiries as necessary. Continuous Learning: Stay updated on industry trends, administrative tools, and best practices to enhance your support capabilities. Qualifications: Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficient in using office software and tools. Detail-oriented and able to work independently. Bachelor's degree or relevant qualification. Join our team and contribute to our commitment to excellence in administration and operations. Your role as an Executive - Admin will be integral to our office's efficiency and success