Executive Accounts Payable

Position Description

Business Division:

Corporate

Department:

Finance and Accounts

Location:

Udaipur

Position Title:

Executive Accounts Payable
Level:

E3
Reporting to:

Senior Manager - Shared Services

Position Purpose

The position will be responsible for ensuring timely and accurate vendor invoice processing as per applicable guidelines and processes. The role holder is also responsible for clearing accounts and handling vendor queries. Ensuring compliance of accounting norms related to invoice processing, statutory regulations and audit requirements is critical to this role holder.

Strategic Responsibilities

.

Operational Responsibilities

Accounting Operations:

Invoice Processing:
• Ensure timely vendors invoice processing in SAP as per guidelines
• Timely closure of the clearing accounts
• Own the vendor communication process for invoice processing and queries
• Escalate discrepancies in invoices received to appropriate owners and obtain clarifications / approvals as necessary.

Period end activities
• Expense provisions are taken timely and accurately after proper review of supporting documents.
• Maintain files and records for audit and ensuring availability of documentation as and when required.

General
• Should possess good communication skills.
• Should be process oriented, organised and systematic in approach.
• Should be willing to travel as and when required.

Payment Processing
• Coordinate with Treasury team to ensure timely payments of invoices to vendors.

Reporting
• Prepare and circulate to stakeholders MIS and reports related to payments.

Escalation Handling
• Resolve escalations related to payment follow-ups.

Audit
• Support internal / external audits by furnishing documents, handling any queries raised by auditors.

Financial Responsibilities

.

People Responsibilities
• Attend trainings on training needs identified or imparted by HR.
• Share learning with members of the team for cross functional development.
• Should be able to co-ordinate inter or intra departments for closure of assigned activities/assignments.
• Review team and individual performance and provide feedback on strengths & development areas.

Education Qualification

B. Com / M. Com – First Division

Work Experience

3 - 5 years of overall work experience

Industry to be Hired from

Manufacturing/ captive shared services

Functional Competencies
• Good working knowledge of Financial Accounting
• Sound working knowledge of ERP –SAP (Invoice processing)

Interaction Complexity and Team Work

Interaction With

Frequency

Purpose of Interaction

Internal

Shared Services Team, Finance Accounts Team, Procurement / Supply Chain Teams, Sales Teams

As and when required

Vendor invoice processing and related queries

External

Vendors, Internal & Statutory Auditors

As and when required

Handling queries / escalations and seeking necessary documents, Handling audit queries and furnishing required documents
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