Buyer with facilities management experience

• Complete category strategies and negotiate with suppliers with heavy emphasis on quality, delivery and cost.
• ▪ Analyse and manage spend across all business categories.
• ▪ Identify a yearly tender calendar with priority given to high spend / high risk areas.
• ▪ Float tenders to the market and manage the tender process from start to finish including writing the tender, managing relationships and clarifications, consolidating and analysing responses, undertaking commercial negotiations and evaluations, formulating and documenting recommendations and implementing contract agreements.
• ▪ Support the Asst. Procurement Manager to create and develop a long-term plan and strategy for development of key categories.
• ▪ Support the Asst. Procurement Manager with the management of rebates from suppliers which will include, but not limit to, tracking, reporting, collection, dispute resolution, etc.
• ▪ Work closely with the Stores officer to oversee and support with maintaining target inventory levels.
• ▪ Pro-active and strategic supplier relationship management.
• ▪ Supplier performance management.
• ▪ Pre-qualification of suppliers via review and validation (including due diligence) of questionnaire and supporting documentation.
• ▪ Maintaining an appropriate and suitable approved supplier list that caters for the business needs and geographical requirements.

Identification of sourcing requirement i.e. specification, scheduling / attending site visits, supplier clarifications etc.
▪ Sourcing annual and reactive requirements based on the relevant material / service specifications using established procurement, analysis and comparison techniques.
▪ Commercial negotiations including; payment terms, price, warranty, inflation, municipality charges, permit costs, variations etc.
▪ PR to PO validation and conversion (in line with company policies) and processing of emergency purchase orders as necessary.
▪ PO management i.e. release of PO, supplier clarifications, follow up for material / services delivery etc.
▪ Post contract management with operations: monthly site visits, escalations, identifying / resolving issues, supplier feedback / evaluation, variations etc.
▪ Ensuring supplier compliance with the following; scope / specifications, contract T&C’s, applicable legislation, client requirements etc.
▪ Internal stakeholder management.
▪ Maintaining market specific knowledge: holding regular supplier meeting (existing and new), attending trade shows, doing market research, keeping up to date with technological advancements and innovations.
▪ Supplier accommodation / welfare audits as required.
▪ Enforcing and monitoring internal governance in relation to the following; delegation of authority, budget availability, confirming purchase necessity, competitive selection and robust comparison processes, ethical behaviour etc.
▪ Conduct procurement activity in accordance with stated ethics, CSR and other procurement and legal policies.
▪ To act as a role model of professional procurement practice, delivering high qualitysolutions to meet the needs of the organisation.
▪ Select and develop suppliers to achieve world-class results on quality, delivery and cost.
▪ Demonstrate a business mindset with sustainable results.
▪ Develop and implement action plans to continuously improve suppliers.
▪ Lead the operations team in identifying and quantifying risk and opportunity in thebusiness.

4. Role SpecificationQualificationExperience

▪ 5+ years experience in inventory management.
▪ At least 1-2 years UAE working experience preferred▪ Bachelor Degree with English as medium of graduation. ▪ Relevant professional qualifications.
▪ Negotiation, tender and strategic sourcing experience. At least 1-2 years’ experience in the FM market preferred

Knowledge and Special Skills

▪ Good computer skills.
▪ Business wide category and spend management (across a range of categories) ▪ Strategic sourcing
▪ Writing tender documents e.g. RFI, RFP, ITT etc
▪ Developing and managing SLA’s and KPI mechanisms.
▪ Managing tender process from start to completion
▪ Proficiency in using ERP software.
▪ Must possess good interpersonal, verbal and written communication skills.
▪ Persuasive contract / pricing negotiation
▪ Data analysis
▪ Composing and documenting logical and thorough recommendations
▪ Supplier relationship management
▪ Understanding of framework agreements and how todrive value from them

Job Specific Professional Competencies:

Candidates are required to possess the following competencies:
▪ Clear and effective communication in spoken and written English
▪ Computer literate with specific knowledge of MS Word & Excel
▪ Strong numeracy and data analysis skills
▪ Strong problem solving, decision making, organization and planning, leadership and analytical skills.
▪ Ability to handle large complex assignments and prioritise based on organization’s objectives.
▪ Effective report writing skills
▪ Capable to make logical and informed decisions
▪ Strong relationship building and stakeholder management skills
▪ Arabic / Indian language skills are an added advantage in this role.

Job Type: Full-time

Experience:
• UAE work: 3 years (Required