Bunker Administrative Executive

Main Purpose :
• Liaise with various internal departments to confirm alignment on supply requirements.
• Maintain company systems in line with the best estimates and actualized data.
• Day-to-day support for the TFG Bunkering operations team via handling of

pre and post-deal administrative task activities to ensure contract

execution runs smoothly and in compliance with Trafigura Golden Rules,

Code of Conduct.

Knowledge Skills and Abilities, Key Responsibilities :
• Keep systems updated at all times with accurate data
• Verifying supporting documents against data entry in respective systems, and raising any query to relevant department in case of inconsistent data.
• Handling KYC administration
• Working on clearances of vessels for planned operations
• Action sales and build into the schedule of operations
• Follow closely internal procedures and company's policies. Adhering to the companies Code of Conduct at all times.

Abilities :
• High-reaching, dynamic and enthusiastic personality who seeks to understand the complexity of the business and can challenge the boundaries of current working methods.
• Strong communication / influencing skills and strong troubleshooting and decision-making abilities, numerical skills.
• Able to work in an independent, proactive manner and motivated to work to deadlines and succeed in a high-speed environment.

Experience :

Previous experience working with data admin entry is desirable but not essential.

Competencies :
• Strong interpersonal skills.
• High standards of integrity.
• Resilience under pressure.
• Effective problem solver.
• Accurate and efficient working style with good attention to detail.
• Organized and Diligent.

Key Relationships and Department Overview :
• Commercial bunkering Team
• Operations Team
• Trade Finance
• Credit
• Customers & 3rd Parties
• Service Companies
• Agents
• Disbursements
• Deals Desk