Associate-Accounts Payable

Job SummaryPrepare payments for expense vouchers and invoices. Coordinate customer billing and collections activities. Handle vendor inquiries and negotiate past-due accounts. Generate routine balance reports. Maintain files and accounting documentation. Performs complex tasks and completes assignments with little or no assistance. • Responsible for End-to-End P2P operations • Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment • Posting customer payments by recording cash, checks, and credit card transactions • Posting revenues by verifying and entering transactions from lock box and local deposits • Verifying validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and customers • Resolving valid or authorized deductions by entering adjusting entries • Resolving invalid or unauthorized deductions by following pending deductions procedures • Resolving collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department • Summarizing receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report • Protecting organization's value by keeping information confidential • Accomplishing accounting and organization mission by completing related results as needed • Reconciling processed work by verifying entries and comparing system reports to balances • Paying vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments • Paying employees by receiving and verifying expense reports and requests for advances; preparing checks • Charging expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries • Maintaining accounting ledgers by verifying and posting account transactions • Verifying vendor accounts by reconciling monthly statements and related transactions Skills, knowledge & experience: • Communicate well in English, both written and verbal • Adequate Typing skills – minimum of 25 wpm with adequate accuracy • Proficiency in Microsoft Office – MS Word and MS Excel and/or MS Access • Positive attitude towards work, team, learning and taking up initiatives/tasks • Administrative Writing Skills, Organization, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information , Attention to Detail, Thoroughness • Reporting Research Results, Verbal & Written Communication, Analytical Abilities, Multi Tasking and Time bound performance • Flexibility to work in night shift and interact with North American customers Preferable Experience : • Bachelor’s degree in Accounting, Finance, Economics, or related degree from an accredited college/university • Zero to Three years of experience in financial and data analysis, accounting, and/or disputes and litigation • Strong computer skills with past experience in any ERP system, e.g., SAP preferable DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer. EEO Statement: We recognize the value of diverse workforce and aim to create employment opportunities such that all employees achieve their full potential and work in an environment free of discrimination and harassment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, caste, color, religious creed, ethnicity, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by central, national, provincial or local laws. 3rd party non-solicitation policy By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation