Assistant Manager Purchase

Company Description

"Why work for Accor?

We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/

Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"

Job Description
• Maintaining a good relationship with all departments.
• Supervise, train and motivate Procurement department staff and thoroughly understand all of their duties and responsibilities.
• Supervise day-to-day functions of the Buyers and the Receiving Clerk and report to DOP.
• Ensure that the department works closely with the Head Chef and Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
• Ensure that all items received by the hotel are properly documented in accordance with the company’s procurement and receiving procedures.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased.
• Negotiate food prices, place required daily food orders and ensure prompt delivery.
• Place regular alcohol, beer, wine and soft drink orders as required.
• Generate purchase orders on approval requisitions and obtain necessary authorization from the Director of Finance and General manager prior to processing these orders.
• Obtain competitive price quotations and confirm purchase availabilities.
• Provide the Director of Finance with a monthly summary of outstanding purchasing reports.
• Assist Accounts Payable in researching any discrepancies on invoices.
• Ensure the staff are properly trained and performing their duties following established procedures.
• Ensue the food supplier premise checks are completed with the Director of Finance and the Head Chef before registering the supplier as a vendor to ensure supplier is compliant with HACCP standards.
• Conduct surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by the staff.
• Prepare any reports as requested by the Management

To perform any other duties that may be assigned from time to time by the Management

Qualifications

PERSONAL ATTRIBUTES
• Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
• Must have commitment to follow all local and corporate policies and procedures.
• Must be willing to accept assignments on as need basis, in order to promote teamwork.
• Must have a high degree of processional integrity and confidentiality, and work in a safe, prudent and organized manner.
• Strong communication skills.
• Able to multi-task and prioritize in a fast-paced environment.
• Good written and verbal communication skills in English.
• Ability to move and handle merchandise throughout the Hotel

QUALIFICATIONS
• Diploma/Degree in Hotel Management and/or Accounting or equivalent.
• Hands on Experience with Purchasing Software, especially Fidelio Material Controls
• Excellent knowledge of Microsoft Office mainly EXCEL

EXPERIENCE
• Minimum of 2 years’ proven work experience in procurement environment with at least 1 year experience in the similar capacity in a hotel

Additional Information

Your team and working environment:

In 1-2 sentences, introduce the team, property or office environment in a way that reflects the culture

Note: Customization may be included for any specific local or legislative requirements, such as work permits

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent