Administrative Executive

YOUR ROLE SPECIFICATIONS

Purpose of the job: The incumbent will be part of travel administration department of Administration & Facilities team at Godrej Industries Limited and associated Co. (GILAC) and will be responsible for managing travel requirements for GILAC

Qualification: Graduate in any discipline

Experience: 2 to 5 years' experience in Travel

Role Specifications:

i. Managing Travel process and periodic review of processes efficiency and optimization

ii. Monitoring and periodic testing of travel portal for compliance as per standard processes.

iii. Coordination with various stakeholder and employees to continual improvement of processes and system.

iv. Conceptualization, procurement and setting up of new services

v. Monitor the travel spends & report deviation from travel policy

vi. Certification of the bills with System (Flown / Cancellation / Credit Note’s & Others)

vii. Formulation, compilation and analysis of MIS

viii. Conducting periodic airline performance and contracting.

ix. Tracking travel advisories from International SOS and process compliance.

x. Monitoring Outstanding payments of all vendors and compilation of quarterly NDC’s.

xi. Monitoring of Forex Service and reviewing processes periodically.

xii. Contracting and negotiating with hotels & airlines for annual rate contracts.

xiii. Formulation and execution of marketing plan to promote travel services & execution

of SOP with audit for process standardization

xiv. Evaluating cab services and contracting for employee road transport
• Formulation and execution of SOP with the Audit for process standardization.

Evaluating cab services and contracting for employee road transport

Skill Required:

· Excellent spoken and written communication

· High proficiency in Microsoft Office (Word, Excel and PowerPoint)

· Exposure of 2 to 5 years in similar role

· Ability to collaborate across levels and functions

· Vendor Management / Negotiations

· Budget Management