Administrative Assistant

THIS IS A LONG-TERM CONTRACT POSITION WITH ONE OF THE LARGEST, GLOBAL, TECHNOLOGY LEADER. Afternoon shift, 1:30 to 10:30 IST , Cab and meals provided Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3 D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader. Looking for an executive assistant to provide administrative support to the Customer Technical Success Leadership. This role requires a savvy blend of facilitation, negotiation, and liaison skills. It entails managing details in a time-sensitive and confidential manner. This is a hybrid role in Bangalore. Required to work 3 days a week from office. Qualifications Minimum 5+ years administrative/executive secretarial position in corporate setting Associate degree in Business or Secretarial Science, or equivalent experience. Thorough knowledge of administrative practices and procedures In-depth knowledge of company protocol and business needs and the ability to work within a matrix organization Thorough knowledge of office management practices and procedures. Exceptional follow-through and organizational abilities Proven ability to work at an Executive level to assess business priorities and make recommendations. Excellent oral and written communication and interpersonal skills Proven and successful team player and team building skills. In-depth knowledge and proficiency of MS Office, including Outlook, Excel, Word, and Power Point, along with Share Point, Zoom, Slack, Live Meeting and Telepresence systems. Proven ability to manage small projects, work under pressure, and consistently meet deadlines. Able to handle sensitive information with a high degree of confidentiality. Abundant flexibility, determination, and ability to stand up to strong personalities. Able to work non-standard, flexible work hours as required. Technically savvy, Able to work in a fast paced ever changing environment. Responsibilities Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature Maintain confidential material related to employees and company operations Work closely with CTS Leadership to manage and maintain complex, busy calendar. Plan and coordinate events and meetings onsite and offsite, including research and preparation of meeting materials. Coordinate meeting logistics, location, and rates Make business travel arrangements, manage & communicate travel itineraries. Work closely with Corporate Travel to schedule and change itineraries. In some cases, may travel with Executive Coordinate recruiting and onboarding process of new hires Coordinate and compile feedback for staff member performance reviews Monitor phones and voicemail systems and answer or re-directs calls. Pro-actively escalate issues that need immediate attention Maintain email aliases, distribution lists and shared directories, including maintaining permissions. Track expenses and generate expense reports. Monitor and approve purchasing transactions for organization as appropriate Draft business correspondence and emails. Work with facilities department to coordinate space planning for group. Participate in meetings, capture key actions and follow-up for closure. Assist in the creation & updating of Power Point slides