Administrative Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Administrative Assistant

Work Dynamics

What this job involves?

Roles and Responsibilities:

Assist users in requests for information and coordinates filing of information Raise POs and collect quotations on as required basis. Preparing operating Expenses budget for his/her managed portfolio. Admin support for the CS South Asia team including booking meeting rooms/venues, bridge meetings, video conference bookings and calendaring of the team meetings and events, arranging logistics for trainings/meetings, business quarterlies, arranging food and beverage as may be required and tracking open Purchase Orders. Managing entry and exit of CS visitors, visa letters and coordinating for any international visitors Keeping track of the CS assets like phones, laptops etc Managing the calendar for the CS SA Director including proficiency or expertise with SharePoint*, Live Meeting and Communicator, calendar management including coordinating complex meetings that require senior management attendance. Managing the travel bookings for the team travels including visa requirements Experience with online tools such as expense reports, Travel tools and Microsoft* Office including Outlook, Word, Excel, PowerPoint, share points portals. Managing FDO and LDO administration tasks

Sound like you? To apply you need to be:

Qualifications

Worked in the related field Demonstration of effective oral and written communication skills. 3-4 years+ experience in Administrative Secretarial capacity Ability to plan and organize work for self and for reporting records staff. Knowledge of records management principles and procedures. Thorough knowledge of records systems including classification, correspondence control are an advantage. MS Office; word, excel, PowerPoint, and Access. Communication skills to interface with various Stakeholders and mid-level management. Attention to details and discipline of day-by-day work

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package