Administrative Assistant
Published date: 2024/01/10
- Location: Mohali, Punjab, India
We are seeking a highly organized and detail-oriented Admin & Accounting Assistant to join our team. The ideal candidate will be responsible for managing daily administrative and accounting tasks, including email management, document organization, invoice management, estimation & costing, tendering, QuickBooks, and booking inspections. The candidate should be proficient in using accounting software such as Xero and Excel sheets.
Key Responsibilities:
• Daily email sorting according to project, and email writing
• Sorting and saving documents by categories.
• Invoice status (paid/unpaid) and maintaining an estimation & costing Excel sheet
• Generation of bills and invoices and reconciliation of transactions in Xero.
• Requesting quotes from suppliers.
• Prepare tenders for proposed projects.
• Addition of new contacts, tracking categories, etc in XERO as per requirement.
• Ordering of material and booking inspections.
• Interacting with clients for their choices and for any other requirement
• Knowledge of QuickBooks
• Knowledge Development Approval process for construction projects
Requirements:
• Bachelor's degree in accounting, finance, or business administration.
• Proven experience as an admin and accounting assistant or similar role.
• Experience with accounting software such as Xero.
• Proficient in the use of Microsoft Excel.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills
Key Responsibilities:
• Daily email sorting according to project, and email writing
• Sorting and saving documents by categories.
• Invoice status (paid/unpaid) and maintaining an estimation & costing Excel sheet
• Generation of bills and invoices and reconciliation of transactions in Xero.
• Requesting quotes from suppliers.
• Prepare tenders for proposed projects.
• Addition of new contacts, tracking categories, etc in XERO as per requirement.
• Ordering of material and booking inspections.
• Interacting with clients for their choices and for any other requirement
• Knowledge of QuickBooks
• Knowledge Development Approval process for construction projects
Requirements:
• Bachelor's degree in accounting, finance, or business administration.
• Proven experience as an admin and accounting assistant or similar role.
• Experience with accounting software such as Xero.
• Proficient in the use of Microsoft Excel.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills
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