Administration Executive

Constellation Blu (www.constellationblu.com) is a boutique advisory firm, that specializes in general corporate and advisory, commercial, and transactional matters. We specialize in the Start-up ecosystem, working with Venture Capitalists and Start-ups.

We've advised a wide range of Start-ups across Incorporation & Compliance, Accounting Services, Financial Advisory, Legal Advisory, Business Finance and Special Projects and believe that every Start-up is unique and hence, needs customized solutions.

Our client portfolio includes Unacademy, Puplle, Dunzo, Zopper, Turtlemint, Slice to name a few of them.

The role, of ADMINISTRATION EXECUTIVE is to support the Firm with building strong relationships with our stakeholders, driving the Business and People Agenda at Constellation Blu.

The work will provide high learning assignments, and working in a fast paced, dynamic start-up environment.

This is a great opportunity for you if:

YOU HAVE:
• 1-3 years of experience in Administration tasks
• Experience and expertise in creating procedures for the function
• Attention to detail and the ability to work under timelines
• People friendly and a strong driver of procedures across the organization

In the role of an Administration Executive, you will work alongside the Leadership team and People Operations Manager on providing an influencing work environment that provides the happiness quotient at work through:
• Driving the upkeep/maintenance of office administrative facilities with the support of Office Boys and ensuring availability of daily miscellaneous requirements -stationery, pantry, and housekeeping (e.g., snacks in pantry, availability of office cleaning tools).
• Overseeing the performance of Office staff and guiding them to work in accordance with the company norms.
• Implementing procedures of daily audits and cleaning procedures, other work procedures to provide a clean, hygienic office environment.
• Managing Data – vendor records, vendor database, purchase requests, stationery request etc. to name a few. Ensuring timely payments through team Accounts.
• Maintaining vendor databases for various assistance the office may need (e.g., stationery, T-shirts, Firm branded products) and keeping a check on the best service provider in terms of cost.
• Organize and maintain the entire office filing system.
• Managing office budgets and handling employee travel, accommodation.
• Calendar management and associated tasks, booking conference rooms, audio visual equipment, copies, preparing documents & scheduling staff meetings, offsite, events alongside People Operations Manager and the Organizing Committee, wherever applicable.
• Recording daily expenses and preparing weekly, monthly, or quarterly reports with timely submission of petty cash records to team Accounts.
• Any other admin tasks given by the Leadership team.

All through the work assignments, you will need to work towards:
• Maintaining high stakeholder satisfaction (internal colleagues, external guests, office boys) by providing excellent support and unwavering willingness to assist.
• Serving as the main point of contact across multiple assignments and ensuring deliverables are ready in a timely manner with an exceptional focus on quality.

This position is based at our Byculla (East) office in Mumbai.

If the details of the role sound interests you, and you are looking to contribute to a growing Firm, share across your resume at careers@constellationblu.com, we will begin the conversation with you