Administration Executive

About This CA Firm

Chartered Accountant, Mumbai(Firm since 1964).

They provide comprehensive services and believe in adding value to the client business.

Job Description

· Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc.

· Handling the Reception Activities in case of Absence of Receptionist.

· Assisting the HR department in recruiting activities such as scheduling interviews, on boarding candidates, etc. Assisting in Payroll calculations.

· Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.

· Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings

· Organizing, compiling, and updating company records and documentation

· Assisting the HR department in scheduling, coordinating and executing training and other office events

· Helping the department heads as and when required.

· Liaisoning with internal and external agencies for smooth administrative functioning

· Coordinating with the housekeeping staff for daily activities

Admin Executive Job Requirements:

· Bachelor's degree in Commerce/Arts or its equivalent

· Min 3 years of proven experience in a similar role

· Excellent communication and interpersonal skills are a must

· Proficiency in MS Office is a must

· Excellent organisational and time-management skills

· Quick-thinking, planning, coordinating, and executing skills