Admin Executive

Job Title:
Admin (Research support) Location - Vile Parle

Vendor management:
• Assign and follow up on transcriptions, CAs, etc., based on our vendor lists and researcher's recommendation.
• Ensure that the rates are negotiated based on the budgets of the study.
• Follow up on billing and ensure the bills are approved by the researchers.
• Ensuring the budgets for the study that are shared to the field by the researchers are shared with the accounts team in time to release advances.

Moderator management:
• Block moderator dates and times, based on the researcher's requests and follow up on Billing.

Travel:
• Help researchers plan their travel to outstation centres and send the booking requests to the admin team to help book the tickets / hotels (would include the travel of moderators who are travelling on the study).
• Keep track of the travel expenses basis the budgets / OPEs.

Accounts:
• Ensuring the field budgets are shared 48hrs in advance with the accounts team for smooth processing.
• Raising the estimate, advance and out of pocket expense (OPE) bills for the client as per the cost heads specified in the proposal.
• Maintaining the expense sheets for the jobs / projects based on the different jobs that are outsourced.
• Ensuring that expenditure is line with the budgets and research costs – highlighting if the expenses are going beyond the budgets allocated, in a timely manner so as to for the approval and billing can be raised in a specified time frame.
• Ensure that the bills received are checked and entered on a timely manner so as utilise the necessary credit period as per terms and accordingly clear it on time on due.
• Other miscellaneous finance work to be done in absence/ in times of need