Admin Executive

Agency :
Havas Life

Job Description Summary :
The Admin Executive is supporting all HR administration procedures for the organization.

Job Description :

Administration
• Handle ticket bookings, Visa formalities of Mg. Partners for Foreign Tours including arrangement for Foreign Exchange, Sim cards.
• Preparation of maintenance Contracts Freelancers & Consultant
• Organizing conferences and booking rooms for the foreign delegates.
• Checking all daily expenses vouchers.
• Keeping all the employee records of new documents
• Checking of travelling expenses of vouchers of employees and pass on them to accounts.
• New employee joining biometric, Registration and moveinsync app
• Maintain courier details. and courier bills
• Responsible for inward and outward documents and laptop , letter, and Couriers and courier to finance team
• Sending Birthday e-mails & sharing the details with the studio team.
• Documentation process for new recruits, freelancer, interns and custody of signed NDAs
• Recruitment and share the resume to head of the department.
• Arranging for the interviews with the respective department.
• Reference check of the employee.Mailing welcome mail to HR team.
• Give new employee detail format, opening bank account and make PF account for the employees at the time of joining.
• Sharing with them Employee Handbook and explain them HR formalities.
• Preparation of Appointment Letters and custody signed by HR Manager and also maintain record of it.
• Keep record of Employee Database
• Keeping employee annual performance record ,preparation of Confirmation Letters Relieving Letters and Experience Certificate and custody signed of HR Manager and also maintain record of it.
• Preparing Exit Interview, Handover Form, Form 10, Form 19, Declaration Format, Form 5-10, 15 Income tax PF Forms to employee, full and final settlements.
• Arranging events for the company.

Skills :
HR Administration

Contract Type :
Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for

discrimination