Admin Executive

Job Description Summary :

The Admin Executive is supporting all HR administration procedures for the organization.

Job Description : Administration

Administration
• Handle ticket bookings, Visa formalities of Mg. Partners for Foreign Tours including arrangement for Foreign Exchange, Sim cards.
• Preparation of maintenance Contracts Freelancers & Consultant
• Organizing conferences and booking rooms for the foreign delegates.
• Checking all daily expenses vouchers.
• Keeping all the employee records of new documents
• Checking of travelling expenses of vouchers of employees and pass on them to accounts.
• New employee joining biometric, Registration and moveinsync app
• Maintain courier details. and courier bills
• Responsible for inward and outward documents and laptop , letter, and Couriers and courier to finance team
• Sending Birthday e-mails & sharing the details with the studio team.
• Documentation process for new recruits, freelancer, interns and custody of signed NDAs
• Recruitment and share the resume to head of the department.
• Arranging for the interviews with the respective department.
• Reference check of the employee.Mailing welcome mail to HR team.
• Give new employee detail format, opening bank account and make PF account for the employees at the time of joining.
• Sharing with them Employee Handbook and explain them HR formalities.
• Preparation of Appointment Letters and custody signed by HR Manager and also maintain record of it.
• Keep record of Employee Database
• Keeping employee annual performance record ,preparation of Confirmation Letters Relieving Letters and Experience Certificate and custody signed of HR Manager and also maintain record of it.
• Preparing Exit Interview, Handover Form, Form 10, Form 19, Declaration Format, Form 5-10, 15 Income tax PF Forms to employee, full and final settlements.
• Arranging events for the company.

Skills : HR Administration

Contract Type : Permanent

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination.

We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

Due to high volume of applications, only eligible or matching candidates will be contacted by us